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Review Vacancy

Date Posted 10/13/17

Applications Due10/23/17

Vacancy ID44469

AgencyTemporary and Disability Assistance, Office of

TitleOffice Assistant 3 (Human Resources)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $46495 to $58160 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 40 North Pearl Street

City Albany

StateNY

Zip Code12243

Minimum Qualifications Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title.

For a complete listing of 70.1 transfer titles please click on the following link: 70.1 transferable titles

Note: Candidates who are currently on the eligible list for Office Assistant 3 (Human Resources) in Albany need not submit an application for this posting unless they are applying directly as a result of the transfer qualifications listed above.

Duties Description The Office Assistant 3 (Human Resources) will work in the Office of Temporary and Disability Assistance's Bureau of Human Resources. Duties will include, but not be limited to, the following:
• Process HRIS transactions each pay period, checking against PayServ and NYSTEP, and HCM if needed. Email Human Resource Specialists or the BSC to correct discrepancies.

• Ensure employee data in HRIS is kept accurate and current, and matches the control systems.

• Run weekly and monthly PayServ reports and queries, providing necessary reports to the Office of Budget, Finance and Data Management and the Bureau of Human Resources.

• Provide garnishments/child support payment reports to Office Assistant 2 (Calc) for mailing and filing.

• Generate and disseminate specialized reports from HRIS and HCM as needed.

• Assist with running the Master Reconciliation in HRIS and conduct any needed HRIS history row clean-up and/or updates.

• Prepare BHR Quarterly Overtime Plan and track all agency overtime plans.

• Act as backup Service Requestor (SR) and attend monthly meetings with primary SR.

• Enter/process Longevity Lump Sum (LLS) Payment transactions in HRIS, checking against the LLS Eligibility listing Control D Report and PayServ to verify employees who are eligible, and to confirm correct employee amounts.

• Coordinate requests for PHF review and prepare copies of PHF's when needed.

• Troubleshoot/answer employee questions regarding NYS Payroll Online, a service which allows employees to view and update their payroll information.

• Supervise one Office Assistant 2 (Calculations), SG-9.

Additional Comments You must be a current New York State employee to apply for this position. A full-time, contingent-permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

***Candidates should reference posting #17-153 when submitting an application.*** If submitting electronically, please reference posting #17-153 as part of your subject line.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

 

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity Development in Albany at (518) 473-8555 or in New York City at (212) 961-8216.

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