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Review Vacancy

Date Posted 10/16/17

Applications Due10/31/17

Vacancy ID44493

AgencyEmpire State University

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Saratoga

Street Address 1 Union Avenue

City Saratoga Springs

StateNY

Zip Code12866

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description SUNY Empire State College, Office of Academic Affairs, is seeking a Secretary 1 at our Saratoga Springs Location. The Secretary 1 position provides administrative and clerical support for the Provost and the Office of Academic Affairs (OAA), including the Office of Sponsored Programs.

The duties include, but are not limited to:

Provides administrative support for the Provost and Academic Affairs

•Handle phone and email inquiries to OAA and the Provost, gathering relevant information, making appropriate referrals, and/or drafting the response
•Open, review, sort and distribute the Provost’s mail, reviewing incoming correspondence and report making appropriate referrals and tracking and following-up on required responses
•Draft correspondence for the academic leadership team and review outgoing correspondence for proper grammatical usage, clarity, accuracy and completeness
•Manage Outlook calendars for OAA leadership and prepare meeting materials
•Arrange, coordinate and host both internal and external meetings and conferences, large and small, simple and complex
•Prepare travel itineraries and prepare and submit travel reimbursements
•Maintain and reconcile various budgets in Academic Affairs and Sponsored Programs using QuickBooks and the SUNY Research Foundation systems, order supplies and materials and process payments
•Attend meetings as needed, taking minutes and prepare a summary of the meeting’s conclusions or agreed upon courses of action

Provide programmatic support for the Office of Sponsored Programs

•Maintain SUNY Research Foundation records and budgets and process vouchers and requisitions
•Maintain a variety of databases related to grant development, award summaries and post-award reporting
•Ensure that principal investigators (PIs) and others are aware and have timely notification of reporting requirements

Additional Comments Applications Due By: October 31st, 2017


If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name SUNY Empire State College - Office of Human Resources

Telephone 518.581.2240

Fax

Email Address brooke.white@esc.edu

Address

Street 2 Union Ave

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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