StateJobsNY

NY HELPNo

AgencyState University of New York - Admin.

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39533 to $48451 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 116 East 55th Street

City New York

StateNY

Zip Code10022

Minimum Qualifications Qualifications: This is a permanent position in the competitive jurisdictional classification. To be eligible, candidates must be reachable for appointment on the current Civil Service eligible list for this title; or have permanent status as an Secretary 1, SG-11, and be eligible for lateral transfer; or be eligible for transfer under Civil Service Law; or be eligible for reinstatement pursuant to Civil Service Rule 5.4.

Duties Description The State University of New York (SUNY) System Administration seeks a Secretary 1 in the New York City office to provide administrative support for the Office of the Chancellor.

This position serves as primary support to the Chancellor of the State University system when present in New York City. In addition, this position provides support to other executive leaders of the university when they are present in New York City. All other times, the Secretary 1 will support the office operations of the SUNY Global Center.

Duties and Responsibilities:
•Provide executive level administrative support to the Chancellor and the Executive Leadership Team
•Manage the Chancellor 's NYC calendar
•Assist in the preparation and finalization of official Chancellor's office documents (i.e. letters, memos, invitations) both electronic and hard copy
•Responsible for printing and augmenting the Chancellor's briefings as needed
•Serve as the Chancellor's Office receptionist by greeting guests and facilitating meeting preparations
•Provide assistance in gathering and compiling information and data for reports, presentations and budgets
•Prepare and/or edit routine communications, i.e. justifications for travel, food, special events and purchasing approvals
•Manage the filing system for the Office of the Chancellor at SUNY Global including organization and maintenance
•Ensure smooth functioning of the office, ensuring that all communications are handled appropriately and followed through to completion; and handle inquiries, including those of a time-sensitive and confidential nature
•Maintain the day-to-day office services by monitoring office phone line during normal business hours
•Assist the management staff of the SUNY Global Center and the SUNY Impact Foundation with administrative duties as needed, including travel, scheduling and conference calls.

Requirements:
•Effective organizational and communication (written and oral) skills
•Ability to work independently and manage multiple priorities
•Ability to adhere to deadlines
•Team-oriented
•Experience with Microsoft suite (Outlook, Excel, PowerPoint, MS Word)

Additional Comments Note: Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Location Pay: $3,026

Some positions may require additional credentials or a background check to verify your identity.

Name James Nicosia

Telephone

Fax 518-320-1565

Email Address james.nicosia@suny.edu

Address

Street SUNY Plaza

City Albany

State NY

Zip Code 12246

Notes on ApplyingState University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov