StateJobsNY

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39533 to $48451 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 40 North Pearl Street

City Albany

StateNY

Zip Code12243

Minimum Qualifications Eligible for a lateral transfer or a 70.1 transfer by having one year of permanent competitive service in an appropriate title*.

*In addition, candidates must be able to enter text at a rate of 30 words per minute corrected with at least 96% accuracy. Candidates must either provide documentation of their typing skills or pass a performance test before being considered for appointment.

Notes: Candidates who are currently on the appropriate eligible list for the Secretary 1 in Albany need not submit an application for this posting unless they are applying directly as a result of the transfer qualifications listed above.

Duties Description This position is located within Employment and Advancement Services (EAS) Bureau, in Employment and Income Support Programs (EISP). Duties of the position will include, but will not be limited to the following:

• Provide administrative support to the EAS Director and the three EAS Bureaus such as editing and proofing a large volume of correspondence; opening and distributing mail; receive and process Executive Correspondence Unit (ECU) assignments from the Assistant Deputy; respond to phone calls from clients and social services districts and direct those calls to the appropriate staff person or take messages; maintain correspondence files;

• Provide for tracking and monitoring of EAS work, including assigned out task and items for Director's action;

• Perform day to day tasks such as copying, mailing, distribution of material and completing routine forms;

• Coordinate/arrange the scheduling of meetings including internal and external meetings, prepare draft travel voucher reports for staff;

• Provide data entry support for certain agency tracking and reporting functions and possible inquiry confirmations of contracted services participant eligibility using the agency Welfare Management System;

• Provide support for the Office of Temporary Disability Assistance's (OTDA) Volunteer Income Tax Assistance (VITA) site including preparation and distribution of outreach materials.

Additional Comments Appointment to this position is contingent upon Division of Budget approval to fill. A full-time, contingent permanent appointment will be made. You must be a current NYS employee to apply for this position. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

***Candidates should reference posting #17-180 when submitting your application.*** If submitting electronically, please reference posting #17-180 as part of your subject line.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity Development in Albany at (518) 473-8555 or in New York City at (212) 961-8216.