Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $35344 to $43443 Annually
Minimum Qualifications Transfer Qualifications: Any current Office Assistant 2
Any permanent employee eligible for a 70.1 transfer.
Promotional Opportunities: Anyone currently reachable on the Civil Service List.
Provisional Appointment: In the event that there is not a valid eligible list, candidates who meet the qualifications below may be qualified for a provisional appointment.
Minimum Qualifications: You must have one year of permanent service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher.
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
• All clerical work assigned by Treatment Team Leader, Developmental Assistant 3, mid-levels (typing, filing, scheduling).
• Coordinates and maintains staffing schedules for the Treatment Team Leaders.
• Inventory and ordering of office supplies, equipment, etc.
• Prepare and review legal paper (Court Orders, 2PC, Court Notification, affidavits, CPL 730 and CPL 330 documents) for accuracy, timeliness and thoroughness. Cover Legal for other teams when required.
• Have applicable knowledge of salient MH laws and ICF regulations to ensure documentation
and compliance with these rules and regulations
• May supervise Office Assistant 1.
• Assist and provide coverage for Office Assistant 1 and Secretary I with all aspects of their job when required.
• Minutes for clinical meetings.
• Maintains and audits petty cash.
• Extensive use of computers primarily for presentation, creating and maintaining spread sheets, and data base application, creating forms, correspondences, and word processing applications.
• Maintains missing person profiles, Policy and Procedure Manuals, and Operations Manual.
• Assist in preparation for IUR/IPR and DOH surveys, including all chart reviews.
• Maintains routine reports and responsibilities such as Monthly Reports, Incident Reports, Census, Meeting Notices, etc.
• Pick up mail, stamp in, sort and distribute to Team Leader, Team members and the individuals who live at CIT.
• Answer telephone for Team Leader and all team members. Take messages and page when necessary.
• TABS-Must have knowledge of Tracking and Billing System. Do changes for the Team when Office Assistant 1 is not available.
• Responsible for ensuring paperwork is in order when a person is admitted or discharged. Prepare Mock Charts when individuals are transferred.
• RIA, IDA, TIMES database entry
• Other Duties as Assigned.
Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Position may be eligible for Loan Forgiveness via the Public Service Loan Forgiveness program:
Some positions may require additional credentials or a background check to verify your identity.