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Review Vacancy

Date Posted 01/30/18

Applications Due02/09/18

Vacancy ID47291

AgencyGeneral Services, Office of

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44274 to $53927 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 34th Floor, Corning Tower

City Albany

StateNY

Zip Code12226

Minimum Qualifications
New York State employees with one year of permanent, contingent-permanent or 55b/c status as a Program Aide (previously Administrative Aide or Agency Program Aide); OR New York State employees with one year of permanent, contingent-permanent or 55b/c status in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Employees reachable on the Administrative Aide/Agency Program Aide Civil Service eligible list will be canvassed and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.

NOTE: A comprehensive list of titles approved for transfer to Program Aide is available for review in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.

Duties Description The incumbent of this position will assist the OGS Division of Construction group. Duties will include, but not be limited to:
• Process the onboarding paperwork for upstate and downstate Task employees received from the regions.
• Correspond with CM firms on receiving resumes and scheduling interviews for potential candidates.
• Process new hire forms, approval letters, and request funding.
• Calculate the value of work orders.
• Review and compare wage rate worksheets.
• Update and maintain Excel spreadsheets.
• Process extensions to work orders.
• Keep track of task employee evaluations.
• Act as a back-up to the Contract employee hire and transfer process.
• Answer Division of Construction phones.
• Provide administrative staff assistance.
• Maintain and schedule conference rooms.
• Schedule visitors.

In addition, the preferred candidate will have:
• Strong organizational skills and attention to detail.
• Well-developed analytical and problem-solving abilities.
• Ability to organize work and to engage in a variety of tasks simultaneously and consistently.
• Ability to exercise discretion and able to handle confidential information appropriately.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/KM/94973

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Vacancy ID number for which you are applying.

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