Review Vacancy
AgencyState Comptroller, Office of the
TitleSenior Examiner Municipal Affairs - Item #04250
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $55494 to $70566 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Candidates must be reachable on the Decentralized list for Senior Examiner of Municipal Affairs, exam #20-777 or reachable on the Examiner of Municipal Affairs Trainee 1 list, exam #20-724 or be a current NYS employee eligible for transfer under Section 70.1 or 70.4 of the Civil Service Law.
To be eligible for transfer under Section 70.1 to the Senior Examiner of Municipal Affairs, candidates must have one year of permanent competitive service in a title allocated to grade 16 or higher and have 24 credit hours in accounting and/or auditing.
To be eligible for transfer under Section 70.4 to the Senior Examiner of Municipal Affairs, a candidate must:
1. Have one year of permanent competitive service allocated to grade 16 or higher.
2. Meet the open competitive minimum qualifications of the position, and
3. Have standing on the open competitive decentralized exam list #20-777
To be eligible to transfer under Section 70.4 to Examiner of Municipal Affairs Trainee 1, a candidate must:
1. Have one year of permanent, competitive service allocated to grade 12 or higher,
2. Meet the open competitive minimum qualifications of the position, and
3. Have standing on the open competitive decentralized exam list #20-724.
Duties Description • Work in a dynamic, collaborative team environment to ensure proper reporting and accurate, timely processing of monthly justice and ancillary program reports.
• Town and Village Justice Court Reporting
Audit reported monthly court collections to ensure distribution is in accordance with statute
Provide technical assistance to court personnel and subordinate staff relating to JCF financial transactions
Conduct outreach to justice courts and municipal officials as needed
Assist in the report adjustment process to ensure validity and sufficient support
Assist in Delinquent Report notification process and verification
Audit refund request and conduct related outreach to ensure validity and sufficient support
Calculate, prepare and process Quarter Close transactions to generate county payments and compile revenue distributions to various state funds
Utilize State Finance System to distribute revenues to various state funds in accordance with statute
Oversee management of justice records and user accounts
• Ancillary Program Reporting
Audit and/or assist in monthly processing of ancillary program reports
Provide assistance to organizations as needed with financial transaction processing
Utilize State Finance System to distribute revenues to various state funds in accordance with statute
• Assist in monitoring the Justice Court Fund activities for compliance with established internal controls, processes and procedures.
Develop and perform post audit procedures of the town and village justice court reports to identify errors in reporting and/or processing
Assist with continuous reviews of the business processes to identify improvement opportunities
Identify areas needing clarification to staff and develop necessary communications
Assist in maintain process and procedure documentation
• Assist in preparation of responses to requests for data and information
Prepare accurate, timely data to fulfill internal requests to support OSC risk assessments and audits of local governments
Prepare accurate, timely data and information to oversight agencies, the DOB, the legislature and other decision makers to support policy changes
Prepare accurate, timely data for projections in shift of revenues related to village justice court dissolutions.
• Assist in ensuring automated systems are developed and maintained to meet the changing business needs of the Justice Court Fund, including:
System modifications as a result of changes in legislation and/or procedures
System modifications as needed in coordination with other state agencies
Enhanced audit techniques
Development of meaningful Management Information Reports, including the calculation of unit performance measures
• Assist in the coordination/presentation of training programs for staff and customers
Identify common reporting issues and prepares guidance and communications to town and village justice courts
Identify common processing issues and prepares guidance and communications to JCF staff
Develop and deliver training on accounting and reporting requirements to town and village justice court personnel at various conferences, meetings, etc.
• Assist in the periodic revisions to the “Handbook for Town and Village Justices and Court Clerks” to reflect changes in procedures and legislation.
• Provide clear direction, expectations, and feedback to enhance staff development including the preparation and delivery of performance reviews and learning plans to ensure that staff are continuously developing in their current roles and progressing toward future career goals.
• Provide guidance and support that facilitates critical thinking and the development of professional judgment.
• Identify appropriate training and professional development opportunities for staff.
Additional Comments Desired Competencies
• Strong analytical skills
• Strong communication skills, both written and verbal skills
• Excellent interpersonal skills
• Works well independently and in a team environment
• Ability to effectively apply work unit policies and procedures
• Ability to handle multiple and sometimes competing priorities
• Detail oriented, and produces an accurate and timely work product
• Good knowledge and use of technology
• Strong organizational skills
• Strong work ethic and positive attitude
Some positions may require additional credentials or a background check to verify your identity.
Email Address Recruit@osc.state.ny.us
Address
12th Floor
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than March 21, 2018. Please reference Item #4250 – GOER-SAB when responding.
When responding, please include the reference number and letters listed in this section. The Vacancy ID # should not be included.