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Review Vacancy

Date Posted 03/08/18

Applications Due03/23/18

Vacancy ID49373

AgencyEmpire State University

TitleOffice Assistant 2 Calculations

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35344 to $43443 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Saratoga

Street Address Coordinating Center

City Saratoga Springs

StateNY

Zip Code12866

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description SUNY Empire State College, Office of Business Services, seeks an Office Assistant 2 (Calculations) at our Coordinating Center in Saratoga Springs.

The Office Assistant 2 (Calculations) will be responsible for preparing student billing statements by reviewing registrations, financial aid, third party reimbursements, and payments. The incumbent must also be able to communicate this information to the student, staff, and outside sources. This may involve telephone contact, written communication as well as e-mail correspondence. This task requires a thorough knowledge, understanding, and analysis of college, state, and federal rules and regulations for billing, financial aid and debt collections.

The Office Assistant 2 (Calculations) will be responsible for processing all payments, refunds and invoices for new and used books utilizing Quickbooks. This process will include contacting vendors. The incumbent will prepare bank deposits for third parties, IFR's, bookstore, and student loans.

In addition, the Office Assistant 2 (Calculations) will maintain journal entries, help to sort and distribute the bi-weekly payroll checks, set up and monitor monthly payment plans, respond to email inquiries, faxes and answer phones. The incumbent will also provide substitute coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require.

Additional Comments SUNY Empire State College is an Equal Opportunity Employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security

Applications Due By: March 23rd, 2018.

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

Resume
Cover letter
Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name Brooke White

Telephone 518-587-2100

Fax 518-587-5448

Email Address brooke.white@esc.edu

Address

Street 2 Union Avenue

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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