Review Vacancy
AgencyState Comptroller, Office of the
TitleAssistant Director of Financial Administration 2 - Item #00192
Occupational CategoryAdministrative or General Management
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $85244 to $107751 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must be eligible to transfer under Section 52.6 of the Civil Service Law.
52.6 Transfer:
Candidates must have one year of permanent, competitive service in a qualifying title allocated to salary grade 25 or M-1, or higher.
Duties Description Manage Accounts Payable Unit
Oversee the activities of the AP Units in accordance with the NYS Guide to Financial Operations and internal control guidelines
Oversee the process to review invoices received to ensure they are supported by an appropriately executed purchase order or contractual agreement; ensure all payments have been authorized by a program staff with authorization to do so
Provide final review and approval of vouchers for goods and services that have been reviewed by Accounts Payable supervisor
Develop new policies and procedures as beneficial or necessary to the activities of the AP team; update procedures as necessary in response to new functionality implemented by the Statewide Financial System.
Manage petty cash account activities.
Manage Travel Unit
Oversee the activities of the Travel Unit in accordance with the NYS Travel Manual and NYCRR
Develop new policies and procedures as beneficial or necessary to the activities of the Travel Unit
Provide interpretations, clarify requirements and instructions to travel unit and travelers as necessary, provide training as requested; Seek guidance from OSC’s Bureau of State Expenditures as necessary
Review and approve Travel vouchers, requests to exceed per diem rates, and travel advance requests
Administer Citibank Travel Card program: provide Corporate travel cards to qualified employees, monitor travel card transactions each month to ensure compliance with NYS rules and regulations, oversee reconciliation of travel card bill each month, provide final-level follow-up on individual transactions with program staff as necessary
Oversee Travel site on Intranet and coordinate staff to ensure it is up to date.
Oversee the development and delivery of period training to travelers and their managers
Oversee the transition of the in-house travel application to the Statewide Financial System
Manage the General State Charges Appropriation Unit
Manage the General State Charges Appropriation team responsible for the budgeting, verification and payment of funds managed by the Office of the State Comptrollers and appropriated as part of the Miscellaneous All Division and State Agency Budget. These funds include payments pursuant to Public Officers Law, Real Property Tax Law, Public Lands Law, Section 3 Chapter 774 Laws of 1989 and the Court of Claims Act
Work with the Division of Legal Services to ensure all payment are in compliance with relevant laws and regulation
Review complex payment calculations (often in the millions of thousands of dollar) including structured annuity payments
Prepare annual budget request for submittal to the Division of Budget (DOB)
Estimate spending and justify budget transfers as needed
Address all inquiries from DOB and Legislative committees
Respond to Freedom of Information Law requests
Assist the Director of Financial Administration in carrying out the activities and organizational priorities of the Bureau of Financial Administration.
Support the Director of Finance in all areas of bureau management, strategic planning, staff development, reviewing and streamlining procedures and responding to executive level staff
Work with OSC’s internal auditors and Bureau of State Expenditures auditors regarding audits of the AP, Travel and General State Charges payment. Evaluate audit findings and recommendations, determine appropriate actions and assure that appropriate actions are taken in response to audit finds
Participate in the Divisions Operational Managers Group providing analysis and recommendations of issues and improvement opportunities for the Division.
Additional Comments Desired Competencies:
· Experienced managing multiple priorities, across multiple teams while meeting deadlines
· Experienced in staff development and mentoring
· Extensive knowledge of State Finance Law, Public Officers Law, the OSC Guide to Financial Operations, and NYS Code of Rule and Regulations related to financial services
· Strong written and verbal communications skills
· Experience with the Statewide Financial System
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.state.ny.us
Address
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than April 2, 2018. Please reference #192-GOER–NAS when responding.
When responding, please include the reference number and letters listed in this section. (The Vacancy ID # should not be included.)