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Review Vacancy

Date Posted 04/06/18

Applications Due04/20/18

Vacancy ID51251

AgencyState Comptroller, Office of the

TitleAssistant Director of Financial Administration 2 - Item #00192

Occupational CategoryAdministrative or General Management

Salary Grade662

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $85244 to $107751 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address Division of Human Resources and Administation, Bureau of Finance

110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be eligible to transfer under Section 52.6 of the Civil Service Law.

52.6 Transfer:

Candidates must have one year of permanent, competitive service in a qualifying title allocated to salary grade 25 or M-1, or higher.

Duties Description Manage Accounts Payable Unit

Oversee the activities of the AP Units in accordance with the NYS Guide to Financial Operations and internal control guidelines


Oversee the process to review invoices received to ensure they are supported by an appropriately executed purchase order or contractual agreement; ensure all payments have been authorized by a program staff with authorization to do so


Provide final review and approval of vouchers for goods and services that have been reviewed by Accounts Payable supervisor


Develop new policies and procedures as beneficial or necessary to the activities of the AP team; update procedures as necessary in response to new functionality implemented by the Statewide Financial System.


Manage petty cash account activities.



Manage Travel Unit

Oversee the activities of the Travel Unit in accordance with the NYS Travel Manual and NYCRR


Develop new policies and procedures as beneficial or necessary to the activities of the Travel Unit


Provide interpretations, clarify requirements and instructions to travel unit and travelers as necessary, provide training as requested; Seek guidance from OSC’s Bureau of State Expenditures as necessary


Review and approve Travel vouchers, requests to exceed per diem rates, and travel advance requests


Administer Citibank Travel Card program: provide Corporate travel cards to qualified employees, monitor travel card transactions each month to ensure compliance with NYS rules and regulations, oversee reconciliation of travel card bill each month, provide final-level follow-up on individual transactions with program staff as necessary


Oversee Travel site on Intranet and coordinate staff to ensure it is up to date.


Oversee the development and delivery of period training to travelers and their managers


Oversee the transition of the in-house travel application to the Statewide Financial System


Manage the General State Charges Appropriation Unit

Manage the General State Charges Appropriation team responsible for the budgeting, verification and payment of funds managed by the Office of the State Comptrollers and appropriated as part of the Miscellaneous All Division and State Agency Budget. These funds include payments pursuant to Public Officers Law, Real Property Tax Law, Public Lands Law, Section 3 Chapter 774 Laws of 1989 and the Court of Claims Act


Work with the Division of Legal Services to ensure all payment are in compliance with relevant laws and regulation


Review complex payment calculations (often in the millions of thousands of dollar) including structured annuity payments


Prepare annual budget request for submittal to the Division of Budget (DOB)


Estimate spending and justify budget transfers as needed


Address all inquiries from DOB and Legislative committees


Respond to Freedom of Information Law requests


Assist the Director of Financial Administration in carrying out the activities and organizational priorities of the Bureau of Financial Administration.

Support the Director of Finance in all areas of bureau management, strategic planning, staff development, reviewing and streamlining procedures and responding to executive level staff


Work with OSC’s internal auditors and Bureau of State Expenditures auditors regarding audits of the AP, Travel and General State Charges payment. Evaluate audit findings and recommendations, determine appropriate actions and assure that appropriate actions are taken in response to audit finds


Participate in the Divisions Operational Managers Group providing analysis and recommendations of issues and improvement opportunities for the Division.

Additional Comments Desired Competencies:

· Experienced managing multiple priorities, across multiple teams while meeting deadlines

· Experienced in staff development and mentoring

· Extensive knowledge of State Finance Law, Public Officers Law, the OSC Guide to Financial Operations, and NYS Code of Rule and Regulations related to financial services

· Strong written and verbal communications skills

· Experience with the Statewide Financial System

Some positions may require additional credentials or a background check to verify your identity.

Name Nickie Scavullo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than April 20, 2018. Please reference #192-GOER–NAS when responding.

When responding, please include the reference number and letters listed in this section. (The Vacancy ID # should not be included.)

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