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Review Vacancy

Date Posted 04/09/18

Applications Due04/20/18

Vacancy ID51295

AgencyState Comptroller, Office of the

TitleSecretary 2

Occupational CategoryNo Preference

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50547 to $58028 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 16 West Main Street

City Rochester

StateNY

Zip Code14614

Minimum Qualifications Interested candidates must be reachable on the Secretary 2 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.

70.1 Transfer
Eligible candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 13 or higher. If the candidate is not currently incumbering, or has not previously held a keyboard or secretarial title, the candidate will be required to take and pass a typing proficiency exam to qualify for transfer

Duties Description • Taking phone calls from local officials and taxpayers and referring to available staff for assistance.
• Reviewing incoming correspondence and refer it to the appropriate staff member.
• Preparing correspondence and other documents needed by the staff.
• Reviewing outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy and conformance to instructions. Ensures that appropriate materials are attached, if applicable
• Creating letters and setting up meetings with local officials or taxpayers when requested
• Assembling and organizing materials and information to prepare for upcoming audits
• Maintaining files of documents related to Local Government Units
• Scheduling interviews for potential new employees, checking references, preparing and sending related correspondence and processing new employee paperwork.
• Arranging meetings, training or conferences; assembling and coordinating materials. As requested, attending such meetings and preparing a summary of the meeting’s conclusions or agreed upon courses of action. Maintaining meeting, training and conference calendars.
• Maintaining files (including electronic) of correspondence and other documents. Maintaining confidential information and periodically purging obsolete material in compliance with established policies
• Monitoring and verifying time off requests and time cards of staff in the region and maintaining the weekly itineraries and phone list of staff.
• Maintaining and monitoring staff activities in the “Management Information System” database (automated time management system); creates/designs reports for managers’ use.
• Making travel arrangements (hotel, air, ground transportation) for staff as requested. Also responsible for reviewing and auditing staff travel reimbursement vouchers for management approvals.
• Other related duties as assigned.

Additional Comments Desired Competencies
• Good Organizational Skills
• Knowledge and Use of Technology
• Demonstrates Teamwork
• Good Work Ethic
• Professional Demeanor

Some positions may require additional credentials or a background check to verify your identity.

Name Sara Burt

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street Office of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than 4/20/2018. Please reference Item # 03871– GOER-SAB when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.

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