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Review Vacancy

Date Posted 04/13/18

Applications Due05/06/18

Vacancy ID51446

AgencyMental Health, Office of

TitleAssistant Business Officer, Central Office;

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $71211 to $88971 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Transfer:

Candidates must have permanent status as an Assistant Business Officer, Grade 23, and be eligible for lateral transfer; OR be eligible to transfer under Section 52.6 or Section 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Assistant Business Officer, Grade 23, in the Office of Financial Management, Consolidated Business Office (CBO). The Consolidated Business Office is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for OMH Central Office and 24 OMH psychiatric facilities. Under general direction of a Business Officer 1, the incumbent of this position will work within the Operations Unit, which processes invoices and vouchers for OMH Central Office and its facilities. This unit is responsible for the centralization of functions including review, problem solving, payment, approval and certification of vouchers. The incumbent will supervise, coordinate and direct operations for the Approval Team, Bulkload Team, Outside Hospital, and Accounting Revenue - all located within the Operations Unit. Specific duties to be performed may include, but are not limited to, the following:

Oversee the daily operations of various teams within the Operations Unit responsible for reviewing and processing invoices and vouchers processed by the Consolidated Business Office.

Possess knowledge of all vouchering and purchasing guidelines, as established by OSC, and the ability to communicate and implement these guidelines with all staff members.

Play a key leadership role in the continued implementation of the Statewide Financial System’s (SFS) Procure to Pay Program.

Ensure invoices submitted for payment are processed in accordance with prompt payment legislation and in conformance with control agency guidelines and agency standards.

Oversee the accounting system that tracks voucher payments and make modifications as necessary.

Attend management meetings and participate in the decision-making process concerning new procedures and methods of technology to improve the efficiency and effectiveness of the consolidation process.

Possess an understanding of expenditures against budgeted funding in order to meet year-end cash targets.

Make appropriate use of subordinates, associates, and fiscal and physical resources in accomplishing objectives. Ensure subordinates understand decisions, expectations, and instructions.

Prepare and complete Performance Programs and Evaluations on subordinate staff.

Additional Comments The Consolidated Business Office is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. We offer a comfortable working environment with covered parking available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #51446 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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