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Review Vacancy

Date Posted 05/09/18

Applications Due05/25/18

Vacancy ID53168

AgencyEmpire State College

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Saratoga

Street Address Coordinating Center

City Saratoga Springs

StateNY

Zip Code12866

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description SUNY Empire State College, Office of Academic Affairs, seeks a Secretary 1 at our Saratoga Springs, New York location.

This Secretary 1 position will provide support for the Office of Academic Affairs. Responsibilities include, but are not limited to:

•Schedule meetings in various formats, prepare materials for meetings, assist with follow-up action items
•Manage daily calendars and prepare background materials for all meetings
•Set up meetings: determine technology needs, room set up, travel arrangements, order food, process reimbursement paper work
•Coordinate travel arrangements, process travel vouchers and expense reports
•Perform a variety of day-to-day office support activities such as: answering phone calls and emails, ordering supplies, maintaining office resources and files, and compiling meeting notes
•Monitor and reconcile office budgets, process reimbursement paperwork and payments
•Regularly utilize Microsoft Office 365 applications and Adobe Acrobat
•Support and staff various conferences, meetings and retreats
•Provide substitute reception coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require
•Provide general back-up to other Office of Academic Affairs support staff as needed

The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment.

Additional Comments Applications Due By: May 25th, 2018


If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name SUNY Empire State College - Office of Human Resources

Telephone 518.581.2240

Fax

Email Address brooke.white@esc.edu

Address

Street 2 Union Ave

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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