Review Vacancy
AgencyState Comptroller, Office of the
TitleProgram Aide - Item #01660
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $42896 to $55008 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must be reachable on the Program Aide eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer to a Program Aide, SG – 13, a candidate must have one year of competitive service in a qualifying title allocated to a salary grade 11 or higher.
Duties Description • Managing the OSC Bureau of Contracts Land Claims Database
• Reviewing recently approved land claim agreement files to insure all documentation is included and in a consistent order
• Thoroughly review payment packages received from the Bureau of Expenditures to insure all documents noted in AG Certification letter are attached, correct & match the package target sheet (correct claimant, contract number, project, etc.)
• Review Land Claims database to determine if other related land claim documents have been filed so that all are filed together
• Serving as back up support for additional Contract Control Unit functions
• Ensuring that the Contract Controls Unit’s responsibilities and functions are maintained on a daily basis during the absence of key personnel
• Maintaining knowledge on current unit policies and procedures, in order to perform essential tasks during such absences
• Coordinating FOIL requests on all State contracts
• Analyzing the FOIL request
• Researching the FOIL request
• Determining if the State has a contract resembling what has been requested
• Ordering the requested records
• Preparing the FOIL memo response to the Press office
• Arranging for the delivery of files with the Press office
• Assisting in the production of OSC/Bureau of Contracts Mandated Reports
• Aggregating data from various system reports
• Creating and editing spreadsheet formulas based on individual report requirements
• Identifying significant contract data trends and patterns that have changed from the previous year
• Investigating & identifying those contracts that are responsible for any significant changes
• Drafting clear and concise footnotes to explain why the identified contracts are responsible for the significant changes
• Providing quality control to confirm that the data is mathematically correct and error free
• Determining OSC Bureau of Contracts Chargebacks
• Analyzing the Contract Audit Module to determine how many NYS Thruway contracts were audited by the Bureau during the past quarter
• Identifying all staff that worked on Thruway contracts
• Determining the cost associated with the auditing of these contracts by creating Excel formulas that calculate the cost based on staff time, staff salaries, fringe benefit & indirect cost percentages
Additional Comments • Ability to review written requests and research associated materials
• Familiarity with computerized spreadsheets
• Ability to review data for mathematical accuracy and to identify errors
• Ability to maintain orderly files
• Ability to understand and follow established policies and procedures
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.ny.gov
Address
Street 110 State Street, 12th Floor
Notes on ApplyingNotes on Applying: Interested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than June 3, 2018. Please reference Item # 1660- GOER-JC when responding. (The Vacancy ID at the top of this posting should not be included).