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Review Vacancy

Date Posted 05/24/18

Applications Due06/04/18

Vacancy ID53638

AgencyGeneral Services, Office of

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45159 to $55008 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 32nd Floor, Corning Tower

City Albany

StateNY

Zip Code12242

Minimum Qualifications Current New York State employees with one year of permanent, contingent-permanent or 55b/c status as a Program Aide (previously Administrative Aide or Agency Program Aide); OR New York State employees with one year of permanent, contingent-permanent or 55b/c status in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Employees reachable on the Administrative Aide/Agency Program Aide Civil Service eligible list will be canvassed and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.

NOTE: A comprehensive list of titles approved for transfer to Program Aide is available for review in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.

Duties Description The Program Aide will have wide-ranging responsibilities that will involve working with Bureau managers and staff auditors. The Program Aide, under the supervision of the Director of Internal Audit, will be responsible for the following tasks including, but not limited to: assisting in the editing and review of audit reports and other documentation; tracking engagement response due dates and sending reminders; assisting with preparations for the Bureau’s quarterly meetings, Audit Committee meetings, and in-house trainings; assisting with recruitment activities; maintaining a staff training summary record; assisting auditors with preparations for the audit process; maintaining version control and updates to Bureau policies and procedures; maintaining quality of records (electronic and paper); performing reviews of inventory as part of programmatic audits; and periodic reviews of procurement card charges.

The Program Aide will also be responsible for using the Bureau’s audit management system (TeamMate) to track recommendations and status updates, generating TeamMate reports, and sending customer surveys; maintaining a corrective action plan, including making determinations of when corrective actions have been satisfactorily implemented; processing contract auditor invoices for payment; and maintaining a schedule of expenditures to track contractor expenses.

The Program Aide will serve as the Bureau’s Personnel Coordinator, Training Coordinator, Security ID Card Representative, and Bureau representative on agency initiative teams. The Program Aide will make purchases with an agency-issued procurement card (supplies, memberships, TeamMate maintenance, conference registration, etc.) and perform monthly reconciliations of procurement card charges.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JM/01312

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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