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Review Vacancy

Date Posted 06/01/18

Applications Due06/16/18

Vacancy ID53863

AgencyMental Health, Office of

TitleSecretary 1, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Secretary 1, Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law. In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55-b/55-c service in a qualifying Grade 9 to 13 title. For a list of qualifying titles, visit GOT-IT at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/transfer_determinations.cfm?jobcode=2912000&grade=11.

Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Duties Description The Office of Mental Health (OMH), Office of Diversity Management, is recruiting for a Secretary 1, Grade 11. The Office of Diversity Management is responsible for investigating discrimination complaints, administering and monitoring OMH programs and initiatives related to Equal Employment Opportunity (EEO), reasonable accommodations for employees with disabilities, affirmative action, and diversity in employment throughout OMH. The incumbent will provide secretarial and administrative support to the Office Director as well as professional staff.

Specific duties include, but are not limited to, the following:

Manage and coordinate office functions and procedures.

Interact in person, by phone, mail and e-mail with a variety of individuals concerning Office activities and projects.

Review incoming correspondence and reports to determine their significance; prepare responses for supervisor review.

Respond to questions or refer complex issues to appropriate staff.

Collect and store critical milestone data to track discrimination complaint process compliance and the reasonable/religious accommodation process.

Handle incoming telephone calls or refer calls to appropriate staff.

Schedule and set up meetings and conferences.

Make travel arrangements and process travel vouchers.

Prepare presentation materials for the annual statewide training session.

Serve as liaison between OMH divisions.

When necessary, accompany Division Director to nearby hospital to assist with meeting minutes.

Fulfill other support duties, as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #53863 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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