Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 06/11/18

Applications Due06/26/18

Vacancy ID54110

AgencySUNY Brockport

TitleSecretary 1 in the Academic Success Center

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $40324 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport

StateNY

Zip Code14420

Minimum Qualifications Candidates must have permanent appointment in an Secretary 1, SG 11, NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Brockport location.

Duties Description Position Summary:

This position provides administrative support to the Academic Success Center (ACS) and its Directors. The ASC will integrate the Student Learning Center, the Office for Students with Disabilities, Student Retention, and some functions of Academic Advisement. The Secretary 1 position is an integral piece in the day to day functioning of this exciting and collaborative team.

Essential Functions:

Facilitates the daily operations of the ASC, including interacting with students, parents, faculty, and staff both in-person and through email.
Explains the ASC program and directs them to appropriate sub-units or areas.
Schedules ASC staff appointments using Exchange and Starfish platforms.
Assists the directors with administrative tasks:  coordinates travel, manages budgets, takes minutes, makes copies, manages Blackboard groups, files, and performs many similar administrative tasks. 
Creates signs, nametags, mailbox labels, file folders, for student employees and tutors as appropriate.  
Manages organizing efforts, keeps office supplies and printed materials replenished.
Carries out payroll duties for all student employees of the ASC, which includes notification of due dates of electronic timesheets, answers timesheet questions, monitors timesheets and follows up with payroll on any potential issues.  Distributes student employee paychecks and verifies this on the state budget system (Business Intelligence).
Hires, trains and supervises the ASC Office Assistants.
Works collaboratively and communicates with other clerical staff within the ASC.  Manages inter-departmental clerical cross training.
Work with Information Technology Services with respect to computer labs such as staffing needs, supplies and troubleshooting problems with equipment.

Preferred Qualifications:

Is flexible in assisting in a variety of tasks to meet the unit’s needs and goals.
Possesses excellent organizational and time management skills.
Has excellent oral and written communication and strong interpersonal skills.
Knows MS Office, BI, Blackboard and Banner.

Additional Comments How to apply: Please submit your Canvass Letter by U.S. Mail and apply on-line to include a cover letter, resume and three professional references at jobs.brockport.edu by June 26, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.


Some positions may require additional credentials or a background check to verify your identity.

Name Gloria Lear

Telephone 585-395-5938

Fax

Email Address glear@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

 

Notes on ApplyingHow to apply:
Please submit your Canvass Letter by U.S. Mail and apply on-line to include a cover letter, resume and three professional references at jobs.brockport.edu by June 26, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.


Printable Version