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Review Vacancy

Date Posted 07/10/18

Applications Due08/10/18

Vacancy ID55015

AgencyIndigent Legal Services, Office of

TitleSpecial Assistant (Working Title: Auditor)

Occupational CategoryFinancial, Accounting, Auditing

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $68000 to $84000 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Pending Exempt

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Alfred E. Smith Building, 11th Floor

City Albany

StateNY

Zip Code12224

Minimum Qualifications A bachelor or master’s degree in accounting, finance, business administration or related field plus two years experience in auditing. Other combinations of education and experience may be considered for candidates with a valid audit certification such as CPA (Certified Public Accountant). Strong written and oral communication skills essential. The ideal candidate will demonstrate the ability to fulfill the duties and responsibilities attached to this position. Experience in the field of criminal justice a plus.

Duties Description The Special Assistant will serve as Auditor and, under the direction of the Manager of Grant Solicitation and Distribution (“Grants Manager”), perform systematic examinations and appraisals of the accounting and program records of counties and non-governmental entities that hold contracts with the Office of Indigent Legal Services (ILS), to ensure that the accounts and program records are maintained in compliance with governing laws, rules, regulations, standards and such contracts. The holder of this position will be expected to travel on a regular basis to conduct field audits of counties and other entities, to properly examine and appraise records related to performance of such contracts. Auditor will report to the Grants Manager, who in turn reports to the agency Administrative Officer. This position requires a thorough understanding of legal concepts, statutory interpretation and attorney-client privilege. All case-related information and knowledge obtained in the performance of these duties must be treated as highly confidential information.

Specific responsibilities for this position include:

• Under the direction of the Grants Manager, perform systematic examinations and appraisals of the accounting and program records of counties (and, if needed, indigent legal service providers) and other non-governmental entities that hold contracts with the Office, to ensure that the financial accounts and program records are maintained in compliance with applicable laws, rules, regulations, professional standards, and such contracts.

• Under the direction of the Grants Manager, schedule, plan and conduct audits, including field audits, of counties and other non-governmental entities that hold contracts with the Office.

• When performing the audit function, assess and determine:

o the capacity of the contracting county (and, if necessary, its indigent legal service providers) or non-governmental entity to conduct its programs efficiently and effectively, including evaluating internal financial controls and practices;

o whether the contracting county or other entity have established and maintain, in paper or electronic format, complete and accurate books, records, documents, receipts, accounts, and other evidence directly pertinent to performance under its contracts with the Office;

o whether financial policies and procedures are being interpreted and applied properly and carried out as intended by the Office;

o whether the contracting county or other entity retain, and are able to produce, for the term of each contract with the Office, and for a period of six years thereafter, records necessary to substantiate the proper deposit and expenditure of funds received under each such contract with the Office. Such records may include original books of entry (e.g., cash disbursements and cash receipts journal) and specific records to substantiate types of expenditures, such as personal service expenditures, payroll taxes and fringe benefits, non-personal services expenditures and receipt and deposit of advance payments and reimbursements.

• Ensure audits are conducted in accordance with all applicable professional standards and Office requirements, including preparation of written reports identifying results at the conclusion of each audit assignment.

• Assist in ensuring the timely submission and review of quarterly expenditure reports by counties with structured payment contracts.

• Under the guidance of the Grants Manager, prepare reports, as requested;

• Assist with special assignments and projects and perform other related duties, as requested by the Grants Manager, Administrative Officer, agency Counsel or Director.

Additional Comments *Please note, this position is temporary pending final approval from the Governor’s Office for placement in the Exempt class.

Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JM/TBD

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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