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Review Vacancy

Date Posted 07/10/18

Applications Due07/26/18

Vacancy ID55019

AgencyEmpire State College

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Saratoga

Street Address Coordinating Center

City Saratoga Springs

StateNY

Zip Code12866

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.Any candidates interested in state examinations offered by Civil Service can visit the following site for more information https://www.cs.ny.gov/

Duties Description SUNY Empire State College, Office of the Registrar, seeks an Office Assistant 2 at our Saratoga Springs, New York location.

The incumbent will provide a wide range of day-to-day clerical assistance within the office of the registrar working with confidential student information. Duties may include but are not limited to the following: duplicate records management, SIS login help, enrollment verification, graduation verification, updating personal identification changes.

Specific Duties for this position include:
•Manual calculation of GPA
•Respond to inquiries from outside constituents while maintaining FERPA compliance.
•Manage duplicate student records
•Assist students with SIS login issues
•Provide enrollment verification letters
•Provide graduation verification letters
•Manage repeat coursework process
•Diploma name list quality control
•Process name, address, and other contact information in SIS

This position requires a comfort level with a technology-rich, multi-tasking environment. The duties require people, problem-solving and some decision-making skills as well as communication with other administrative, functional offices and academic staff.

Additional Comments SUNY Empire State College is an Equal Opportunity Employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security

Applications Due By: July 26th, 2018.

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

Resume
Cover letter
Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name Brooke White

Telephone 518-587-2100

Fax 518-587-5448

Email Address brooke.white@esc.edu

Address

Street 2 Union Avenue

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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