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Review Vacancy

Date Posted 07/19/18

Applications Due07/30/18

Vacancy ID55324

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 1 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $30632 to $37891 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address OPWDD - Division of Person Centered Supports

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Minimum Qualifications MINIMUM QUALIFICATIONS:


Candidates must be reachable on the current Civil Service eligible list or be eligible to transfer. To qualify for a permanent appointment under Section 70.1, candidates must have one year of permanent competitive or 55-b/55-c service in a title designated as 70.1 transfer eligible.

PREFERRED QUALIFICATIONS:

• Ability to manage changing priorities in a fast-pace office environment;
• Strong organizational skills;
• Attention to detail;
• Excellent communication skills;
• High proficiency with Microsoft Outlook, Word, Excel and Access and Statewide Financial System (SFS);
• Strong knowledge of professional correspondence formatting;
• Ability to proofread and edit all correspondence prepared for signature
• Desire to contribute to a team-oriented workplace;
• Strong interpersonal skills.

Duties Description The Office of Employment and Meaningful Community Activities within the Division of Person Centered Supports is seeking a permanent Office Assistant 1 (Keyboarding) to support the functions of the unit including office support and clerical work.

PRIMARY DUTIES AND RESPONSIBILITIES:
Job Duties include but are not limited to the following:

• Process requests for provider funding approvals;
• Create and maintain databases, spreadsheets and mailing lists;
• Manage provider directories and technical assistance mailboxes;
• Establish and maintain tracking system for deadlines and follow-up;
• Draft correspondences for management review;
• Schedule meetings, conference and video calls;
• Make travel arrangements and prepare travel vouchers;
• Review, sort and distribute mail;
• Scan documents for electronic filing;
• Answer phones, respond to inquiries and direct to appropriate staff;
• Maintain files and perform routine clerical functions.

Additional Comments Please note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer

Some positions may require additional credentials or a background check to verify your identity.

Name Christopher Dix

Telephone 518-473-9689

Fax 518-474-9902

Email Address opwdd.sm.COrecruitment@opwdd.ny.gov

Address

Street OPWDD Personnel Office

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingOTHER: Appointment to this position is pending Division of Budget approval.


Submit a cover letter and résumé by July 30, 2018.
Please reference the above EOA # 2018-103 in all correspondence.

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