Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitlePark and Recreation Aide 5
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitOSU - Operational Services Unit (CSEA)
Salary RangeFrom $13.30 to $13.30 Hourly
Minimum Qualifications Must be proficient in Microsoft Word, Excel and Outlook and have knowledge of Adobe Acrobat.
Duties Description This position will be assigned to the reception desk in the BHS/Collections Care Center (CCC) building and perform the following duties:
1. Reception
a. Responsible for the daily staffing of the CCC reception area
b. Bring mail to and from CCC / Administration Building
c. Welcome and sign-in visitors, notify staff of their arrival
d. Main Reception Area backup to cover breaks, lunches, pass days, vacation days, etc.
e. Receive packages including but not limited to FedEx and/or UPS, track those packages and notify staff of item arrival
2. Telephones
a. Track daily staff calendar for who is out of office
b. Answer and direct all incoming telephone calls/inquiries to the proper person,
3. Equipment & Supplies
a. Maintain office supplies, including envelopes, toner, paper, printer cartridges, pens, pencils, paper clips, sheet protectors, binders, Post-its, etc.
b. Notify purchasing agent when office and equipment supplies need to be ordered
c. Notify purchasing agent when copiers/printers need repairs/maintenance
d. Replace toner cartridges and paper in printers/copiers
4. Administrative
a. Assist other P&RA support staff with mass mailing projects
b. Photocopying, scanning, filing, etc., as needed
c. Maintain file of administrative forms – leave request forms, vehicle request forms and others
d. Assist staff with purchasing
e. Assist Bureau Director with project management database (Freedcamp)
f. Some word processing and spread sheets
Some positions may require additional credentials or a background check to verify your identity.