Office of State Aid
Minimum Qualifications MINIMUM QUALIFICATIONS:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Education Finance Specialist 2.
Eligible List Appointment: Candidates must be reachable on the Education Finance Specialist 2 Civil Service eligible list. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service as an Associate Accountant, Associate Accountant (State Accounts and Systems), Associate Auditor, Associate Internal Auditor, Contract Management Specialist 2, Management Specialist 2, or Program Research Specialist 3 (Economics Finance).
Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a non-permanent provisional appointment may be considered. For non-permanent, provisional appointments, candidates must have one year of permanent competitive or 55b/c service as an Education Finance Specialist 1, Senior Accountant or Senior Budgeting Analyst. Provisional candidates must take the examination for Education Finance Specialist 2 when it is next offered, and must be reachable on the resulting eligible list to maintain employment.
Duties Description The New York State Education Department’s Office of Education Finance is seeking candidates for two Education Finance Specialist 2 positions in the State Aid Office. This Office is responsible for the calculation, payment, verification, and projection of over $25 billion in state aid distributed annually to school districts and BOCES in support of public elementary and secondary education in New York State. Data to support these activities is currently collected from over 700 school districts and 37 BOCES via the State Aid Management System (SAMS), a custom web-based software system. Data from other State agencies and other offices within NYSED is also collected, analyzed, and used to calculate and project state aid. Under the direct supervision of the Claims Unit team leader, the incumbents of these positions will manage the review, oversight, and processing of state aid claims for Building Aid (over $3 billion annually) and/or Transportation Aid (nearly $2 billion annually). The nature of this position requires that the incumbents be comfortable in an environment where accuracy and attention to detail are paramount and the ability to multi-task is critical. The successful candidates will have knowledge of state aid, education finance and be proficient in Microsoft Excel. The successful candidates will be willing to learn new computer programs and systems. Other duties of these positions will include, but are not limited to, the following:
• Provide technical assistance to school districts and other state aid customers regarding state aid claims;
• Provide guidance and information on applicable laws and proper procedures for claiming aid and completion of necessary forms and instruments to ensure school districts receive state aid to which they are entitled;
• Use SAMS software to perform the annual review of state aid claim submissions from 700 school districts, including requesting additional information and explanation from districts where applicable, in order to accept data into SAMS for use in State Aid calculations and payments;
• Assist in the development and implementation of post-edit claim verification projects;
• Process revisions to school districts’ prior year aid claims;
• Assist in the annual review of SAMS functionality and reporting, and recommend changes and improvements;
• Research and process district data, test on various state aid databases, conduct analysis of information on various databases and systems to ensure accuracy of data and assist in implementing changes in law pertaining to state aid;
• Provide data and information upon request of the Director of Education Finance and the Chief Bureau of State Aid to fulfill requests from Department leadership, the Board of Regents, the Legislature, the Governor’s Office, and other interested parties; and
• Supervise clerical staff and Education Finance Specialist 1’s in the processing of claims for Building and/or Transportation Aid.
Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent or non-permanent provisional appointment. Promotions and transfers may change appointee’s negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.
*Leads to a maximum salary of $92,693 based on annual performance advances.
APPLICATION: Qualified candidates should send a resume and letter of interest by September 19, 2018 to firstname.lastname@example.org. (Email submissions preferred.) You must include the Box number (CFO-352) of the position in the subject line of your email and cover letter to ensure receipt of your application.
Some positions may require additional credentials or a background check to verify your identity.
89 Washington Avenue, OHRM, Room 528 EB
Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by September 19, 2018 to email@example.com. (Email submissions preferred.) You must include the Box number (CFO-352) of the position in the subject line of your email and cover letter to ensure receipt of your application.