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Review Vacancy

Date Posted 09/06/18

Applications Due09/17/18

Vacancy ID58656

AgencyGeneral Services, Office of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Corning Tower, 41st Floor

City Albany

StateNY

Zip Code12242

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as a Secretary 1; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 9 or above and eligible for transfer under section 70.1 of the Civil Service Law.*

*Must demonstrate adequate keyboarding skills by prior service in a keyboarding title or successful completion of a Keyboard Specialist performance test.

NOTE: A comprehensive list of titles approved for transfer to Secretary 1 is available in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.

Duties Description This position directly supports an Associate Attorney and Senior Attorney in matters involving Freedom of Information (FOIL) requests and agency contracts. The Secretary 1 will provide administrative assistance to other Legal Services staff as required. Duties include but are not limited to: preparation and review of correspondence, preparation of material for FOIL requests, and agency contracts including special events and food services contracts. Other duties include: the receipt and tracking of incoming mail, protests, appeals, investigations, and other correspondence in accordance with statutory time frames; maintenance of electronic and paper tracking and filing systems; schedule meetings; update office procedures; maintain legal library; and receive and direct a variety of telephone calls. The Secretary 1 will also act as the unit’s training liaison which includes the monitoring, scheduling and tracking of attorneys’ compliance with continuing legal education (CLE) requirements as well as tracking/monitoring OGS Financial Disclosure Filers and their required On-Line, Live Mandatory Comprehensive Ethics Training Course (CETC).

This position is best suited for individuals who have strong organizational and communication skills; can complete a variety of tasks, on a daily basis, using Microsoft Word, Outlook and Excel, and are able to work both independently and as part of a team.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JM/00066

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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