Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.
Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as a Secretary 1; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 9 or above and eligible for transfer under section 70.1 of the Civil Service Law.*
*Must demonstrate adequate keyboarding skills by prior service in a keyboarding title or successful completion of a Keyboard Specialist performance test.
NOTE: A comprehensive list of titles approved for transfer to Secretary 1 is available in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.
Duties Description This position directly supports an Associate Attorney and Senior Attorney in matters involving Freedom of Information (FOIL) requests and agency contracts. The Secretary 1 will provide administrative assistance to other Legal Services staff as required. Duties include but are not limited to: preparation and review of correspondence, preparation of material for FOIL requests, and agency contracts including special events and food services contracts. Other duties include: the receipt and tracking of incoming mail, protests, appeals, investigations, and other correspondence in accordance with statutory time frames; maintenance of electronic and paper tracking and filing systems; schedule meetings; update office procedures; maintain legal library; and receive and direct a variety of telephone calls. The Secretary 1 will also act as the unit’s training liaison which includes the monitoring, scheduling and tracking of attorneys’ compliance with continuing legal education (CLE) requirements as well as tracking/monitoring OGS Financial Disclosure Filers and their required On-Line, Live Mandatory Comprehensive Ethics Training Course (CETC).
This position is best suited for individuals who have strong organizational and communication skills; can complete a variety of tasks, on a daily basis, using Microsoft Word, Outlook and Excel, and are able to work both independently and as part of a team.
Some positions may require additional credentials or a background check to verify your identity.
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.