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Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 09/06/18

Applications Due09/16/18

Vacancy ID58696

AgencyTransportation, Department of

TitleOffice Assistant 2 - Calculations

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Suffolk

Street Address 250 Veterans Memorial Highway 6th Floor

City Hauppauge

StateNY

Zip Code11788

Minimum Qualifications To be considered for permanent appointment, candidate must be reachable on the current Civil Service eligible list or be eligible for transfer in accordance with Civil Service Law

Duties Description Under the supervision of an Office Assistant 3 the duties of this position includes and not limited to:

Pay invoices for Administration by creating PO’s/POS’s using the as400 system

Create, correct ,certify and pay vouchers using the Wipper/SFS system

Correspond with TOA’s and clerical staff regarding PO’s/POS’s and vouchers

Correspond and answer questions from vendor

Respond to all emails from the Voucher Audit Team, Bureau of State Expenditures and Office of the State Comptroller regarding voucher payments

Track lost vendor bank wires

Enter Revenue on a weekly basis

Sort and distribute paychecks and direct deposit to various departments

Take inventory or plan/proposals when received and send MO confirmation

Answer phone, door, faxing, Canvass letter, logging in UPS, Federal Express and help in Mailroom duties etc.

Responsibilities will include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations



Some positions may require additional credentials or a background check to verify your identity.

Name Cynthia De Leon

Telephone 631 952-6171

Fax 631 952-6169

Email Address dot.sm.r10.administrative.services@dot.ny.gov

Address

Street 250 Veterans Memorial Highway 6th floor

City Hauppauge

State NY

Zip Code 11788

 

Notes on ApplyingPlease submit a letter of interest and a resume by September 16, 2018 to:
Email: dot.sm.r10.administrative.services.dot.ny.gov
Fax: (631) 952-6169

NOTE: If you submit your letter of interest, resume and references via e-mail, please note the Vacancy ID # and title in the subject line.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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