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Review Vacancy

Date Posted 09/10/18

Applications Due09/25/18

Vacancy ID58778

AgencyMental Health, Office of

TitleSecretary 2, Central Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50565 to $63151 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Minimum Qualifications Candidates must have permanent status as a Secretary 2, Grade 15 and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law.

Duties Description The New York State Office of Mental Health is recruiting to fill a Secretary 2, Grade 15 to work in the Office of Financial Management. The incumbent will function as an assistant to the Deputy Commissioner.

The incumbent will perform a variety of administrative support activities which will include, but not be limited to, the following:

• Manage the Deputy Commissioner’s calendar scheduling and arranging meetings, conferences, and presentations.
• Communicate by phone, mail, email, fax, and in-person with a variety of individuals, including executive and program staff from OMH facilities, other State agencies, community providers, constituent groups, recipients, and families. Respond to questions or refer complex issues to appropriate staff.
• Transmit instructions from the Deputy Commissioner and Bureau Directors to staff and monitor staff assignments.
• Review incoming correspondence and reports to determine their significance. Follow-up with appropriate program staff.
• Compile data and gather information to prepare correspondence, reports, forms, briefing materials, and other documents. Review final products for completeness and accuracy.
• Coordinate office procedures and tracking systems.
• Organize and maintain an extensive filing system, including computer files.
• Schedule, organize, coordinate, and attend a variety of meetings, conferences, teleconferences, and other events. Assemble and coordinate background materials for meetings and conferences. Prepare minutes as required and generate accurate, timely reports that outline discussion and identify next steps.
• Work on special projects, as assigned.
• Keep continuous knowledge of updated software to complete tasks

Additional Comments You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #58778 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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