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Review Vacancy

Date Posted 09/19/18

Applications Due10/01/18

Vacancy ID60016

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47773 to $58028 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Department of Transportation

50 Wolf Rd., POD 5-2

City Albany

StateNY

Zip Code12232

Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description This position is located in the Federal Aid Section. Duties may include, but are not limited to:
* Supervise and guide the unit’s student assistants in processing billing suspense, project close out transactions, and other miscellaneous tasks;
* Liason with Federal Highway Administration (FHWA) and Program Management Bureau in analyzing complex projects and other issues to progress FHWA’s Financial Management Information System (FMIS) transactions to approval;
* Generate from FMIS and distribute daily via email, the modifications and agreements report;
* Use the modifications and agreements report to process 207 and 210 transactions in the Integrated Accounting System daily;
* Analyze and correct, on a timely basis, projects that are taken off current bill because of errors or erroneous credits;
* Receive and process, in a timely manner, archeological bills from the New York State Education Department;
* Set up of aerial photography Project Identification Numbers;
* Assist with federal fiscal year end activities;
* Assist with miscellaneous tasks assigned as needed.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Qualified candidates should submit a letter of interest and a current resume no later than October 1, 2018, to:
New York State Department of Transportation
Attn: Wendy Harrington
50 Wolf Rd., POD 5-2
Albany, NY 12232
(518) 457-6524
E-mail: wendy.harrington@dot.ny.gov

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Wendy Harrington

Telephone

Fax

Email Address Wendy.Harrington@dot.ny.gov

Address

Street New York State Department of Transportation

50 Wolf Road, POD 5-2

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than October1, 2018.

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