Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 10/03/18

Applications Due10/18/18

Vacancy ID60409

AgencyTaxation & Finance, State

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50565 to $63151 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County To Be Determined

Street Address 1011 East Touhy Avenue

City Des Plaines

StateIL

Zip Code60018

Minimum Qualifications Eligible for transfer or reachable on the appropriate Civil Service eligible list

Duties Description • Act as liaison to Staffing Management (HR functions), Training Bureau, SFS, Building Management

• Screen phone calls for the program manager. Independently answer questions based on knowledge of office operations or direct calls to the proper party with minimum inconvenience to the caller.

• Establish filing systems, work flows, protocol, and procedures for the entire bureau. This will include electronic data, as well as hard copy data.

• Maintain a tracking system for all section correspondence and/or projects that require follow-up.

• Manipulate and analyze information contained in the Department’s electronic Management Information System. Prepare reports from the Department’s EMS at the request of Office Managers

• Prepare correspondence for the Manager’s signature. Generate management reports. Prepare coherent and comprehensive correspondence, narratives, charts, and reports, using correct grammar, punctuation and spelling. Ability to use word processing, database and spreadsheet systems. Possess knowledge of Department specific terminology.

• Schedule meetings, secure locations, make travel and lodging reservations, prepare and process travel vouchers, and maintain a calendar for Management.

• Supervise staff and train new clerical employees in the Bureau as needed.

• Perform other duties as required.

• Adhere to the Department's time and attendance rules and regulations.

Additional Comments **This appointment is in Chicago, Illinois**

Some positions may require additional credentials or a background check to verify your identity.

Name Cheryl Risler

Telephone 518-530-4471

Fax

Email Address Cheryl.Risler@tax.ny.gov

Address

Street WA Harriman Campus Bldg. 9 Room300

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should submit a letter of interest and resume including current title and how you qualify. Please include social security number to assess eligibility. Please reference the vacancy ID number and title.

Printable Version