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Review Vacancy

Date Posted 10/05/18

Applications Due10/24/18

Vacancy ID60510

AgencyEmpire State College

TitleOffice Assistant 2 Keyboarding

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Saratoga

Street Address Coordinating Center

City Saratoga Springs

StateNY

Zip Code12866

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service. Any candidates interested in state examinations offered by Civil Service can visit the following site for more information https://www.cs.ny.gov/

Duties Description SUNY Empire State College, Office of Academic Review, seeks an Office Assistant 2 (Keyboarding) at our Coordinating Center in Saratoga Springs.

Responsibilities include, but are not limited to:

•Transfer portfolio and assessment materials to the Center file for the Student
•Understand both the administrative systems and the policies and procedures relating to degree programs at Empire State College (ESC) in order to answer questions and explain processes to students and mentors
•Review each concurred degree program with great attention to detail, comparing ESC work completed and supporting documents, as outlined in ESC policy and procedures
•Enter transcript credit into DP Planner for incoming students and prepare student folders
•Maintain thorough knowledge of the Assessment databases for the tracking of essays submitted by students, preparation of material to evaluator, receipt of assessment and correspondence to students and mentors
•Participate as a member of the Assessment work team
•Maintain current knowledge of procedures required by Colleague in all relevant areas of student record keeping; to include Admissions, Prospects, Registration, Financial Aid, Student Accounts, Curriculum Management, Faculty Information, and the Communications Module
•Provide substitute reception coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require

Additional Comments SUNY Empire State College is an Equal Opportunity Employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security

Applications Due By: October 24th, 2018.

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

Resume
Cover letter
Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name Brooke White

Telephone 518-587-2100

Fax 518-587-5448

Email Address brooke.white@esc.edu

Address

Street 2 Union Avenue

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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