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Review Vacancy

Date Posted 10/09/18

Applications Due10/23/18

Vacancy ID60546

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Specialist 1 (Appointment may also be made at the Trainee 1 level and serve up to a two-year traineeship)

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $56604 to $71980 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address OPWDD - Counsels Office

44 Holland Avenue

City a

StateNY

Zip Code12229

Minimum Qualifications MINIMUM QUALIFICATIONS:

Candidates must be reachable on the current eligible Civil Service List (PCO or PATT) or be a New York State Employee with one year of permanent competitive service in a title eligible for transfer under section 70.1 or 52.6 of the Civil Service Law

Duties Description Under the direction of the General Counsel, the incumbent will provide exemplary administrative support to the General Counsel and subordinates to assist in meeting the core mission of the agency and support its health and safety initiatives. The Office is a fast-paced environment where the incumbent will be involved in a variety of duties and must have the ability to work with minimal supervision. The ability to maintain confidentiality is an important requirement of this position.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Create and manage tracking databases for such matters as Commissioner correspondence assignments, Inspector General referrals, legislative bills, incoming mail and other functions.
• Review incoming correspondence and reports to determine their significance. Make recommendations to manager or refer to appropriate person for reply. Establish and maintain tickler systems. Track deadlines for responses. Follow-up to see that appropriate information is being prepared and will be completed by deadline.
• Gather data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or draft the reply. Prepare draft response to correspondence and submit to General Counsel for review.
• Prepare draft responses to letters concerning program, policies and procedures for signature. Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Insure that appropriate background material is attached.
• Design, set up and maintain files (including electronic) of correspondence/documents, search for requested material and periodically purge obsolete material for storage in records center or for disposal. Prepare file closing memoranda and storage transfer documentation.

Additional Comments Please note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer

Some positions may require additional credentials or a background check to verify your identity.

Name Danielle Vezzi

Telephone 518-473-9689

Fax 518-474-9902

Email Address opwdd.sm.COrecruitment@opwdd.ny.gov

Address

Street OPWDD Personnel Office

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingOTHER: Pending Division of Budget approval to fill.

Submit a cover letter and résumé by October 23, 2018. Please reference the above EOA # 2018-165 in all correspondence.

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