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Review Vacancy

Date Posted 10/10/18

Applications Due10/24/18

Vacancy ID60565

AgencyLabor, Department of

TitleProgram Aide - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45159 to $55008 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Harriman State Campus, Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications MINIMUM QUALIFICATIONS:

Note: The purpose of this vacancy posting is to notify individuals about transfer opportunities. Candidates reachable on the Civil Service Eligible list(s) will be canvassed. However, you may also apply if you are eligible for appointment by one of the following qualifications:

70.1 TRANSFER QUALIFICATIONS: Current New York State employee with one year or more of permanent, contingent-permanent or 55 b/c service in a position allocated to a Grade 11 or above and eligible for transfer under section 70.1 of the Civil Service Law.

Note: A comprehensive list of titles approved for transfer to Program Aide (former title Administrative Aide/Agency Program Aide) is available through Civil Service GOT-IT at www.cs.ny.gov

Duties Description STANDARD DUTIES:

As a Program Aide in the Communications Office, the incumbent will:

-Open and distribute mail
-Answer phones from media outlets, the public, Governor’s Office and internal staff
-Maintain office supplies and Special Orders
-Enter SFS E-Procurement Requests
-Update monthly calendar for staff and calendars for managers
-Process Retirement Certificates for Commissioner and Governor
-Process Condolence Letters for Commissioner’s signature
-Draft correspondence for the Commissioner
-Set up meetings and appointments on behalf of the Director and staff
-Track all incoming and outgoing correspondence
-Enter SFS Travel Expense Reports for the Director and Associate Commissioner
-Make travel arrangements for staff
-Send out press releases upon request
-Update office Excel spreadsheets and office binders
-Process Publicity Clause Agreements
-Provide back-up to executive suite administrative staff

Some positions may require additional credentials or a background check to verify your identity.

Name Kristen Symonds

Telephone (518) 457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street NYS Department of Labor

State Office Campus, Building 12, Room 561

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingTo be considered for this position, interested applicants should e-mail a cover letter and resume in Microsoft Word or PDF format to labor.sm.personnel.jva@labor.ny.gov. Please include the title, location and vacancy ID # 60565 you are applying for in the subject line of your e-mail. Failure to do so may result in the delay of processing your application. In order to qualify you for the position, when you have current or prior New York State employment, you may be contacted by the NYSDOL Personnel Bureau for your social security number to confirm your employment history.

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