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Review Vacancy

Date Posted 11/02/18

Applications Due11/13/18

Vacancy ID61192

AgencyHomeland Security and Emergency Services, Division of

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address State Office Campus, 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Minimum Qualifications Current Division of Homeland Security and Emergency Current employee with permanent, contingent-permanent or 55b/c service as an Office Assistant 2 (Calculations) and interested in reassignment; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as an Office Assistant 2 (Calculations); OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Employees reachable on the Office Assistant 2 (Calculations) Civil Service eligible list will be canvassed and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.

NOTE: A comprehensive list of titles approved for transfer to Office Assistant 2 (Calculations) is available in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.

Duties Description • Review, process and enter vouchers for payment, refunds and other financial transactions and tracking of the same.
• Performing various reconciliations and making adjustments as needed.
• Prepare and process federal smartlink draw-down requests and monitor related activity.
• Utilize SFS, Excel and other software programs.
• Assist with state and federal financial quarterly or annual reporting.
• Responding to inquiries or requests from federal, state or local governments as needed.
• Filing and/or scanning of information.
• Special projects or reports requested by management.
• Assist in training new staff members.
• Other clerical duties as assigned by supervisor.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/MH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Vacancy ID number for which you are applying.

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