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Review Vacancy

Date Posted 11/06/18

Applications Due11/21/18

Vacancy ID61273

AgencyLabor, Department of

TitleSecretary 1 - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $40586 to $51122 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Harriman State Campus

Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications MINIMUM QUALIFICATIONS:

Note: The purpose of this vacancy posting is to notify individuals about transfer opportunities. Candidates reachable on the Civil Service Eligible list(s) will be canvassed. However, you may also apply if you are eligible for appointment by one of the following qualifications:

70.1 TRANSFER QUALIFICATIONS:

An employee with one year of permanent competitive service in a title allocated to Grade 9 or higher may qualify for transfer pursuant to Section 70.1 of the Civil Service Law.

Note: A comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at www.cs.ny.gov

Please note that Keyboarding proficiency is a minimum requirement of this position. Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy in order to meet the NYS DCS keyboarding standard.

Duties Description STANDARD DUTIES:

As a Secretary 1 in the Personnel Office, you would perform tasks which fall into four broad categories: communication, coordination, organization and records maintenance. Duties will include, but are not limited to:

• Greet and assist customers both in person and on the phone and direct to proper staff or department
• Open incoming mail and triage to proper staff or department
• Order supplies, draft justifications and process requests for purchases
• Respond to employment verifications
• Monitor the Personnel Questions Mailbox and respond to inquiries
• Retrieve Personal History Files and respond to requests from employees and other offices
• Maintain log of inactive files to be archived and prepare records for archival
• Filing
• Manage E-fax mailbox
• Act as backup to the Director of Personnel’s Secretary

The Personnel Bureau works in a team setting. Every employee is expected to exhibit professionalism through a consistent commitment to the development and maintenance of excellent work relationships with others, including DOL employees and staff from various control agencies. Our collaborative work environment supports staff growth and development. Successful candidates must possess the ability to work independently, and with others; handle multiple and shifting priorities; and have strong critical thinking and problem-solving skills.

Additional Comments Please note that Keyboarding proficiency is a minimum requirement of this position. Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy in order to meet the NYS DCS keyboarding standard.

Some positions may require additional credentials or a background check to verify your identity.

Name Kristen Symonds

Telephone (518) 457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street New York State Department of Labor

Harriman State Campus, Building 12, Room 561

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingTo be considered for this position, interested applicants should e-mail a cover letter and resume in Microsoft Word or PDF format to labor.sm.personnel.jva@labor.ny.gov. Please include the title, location and vacancy ID #61273 you are applying for in the subject line of your e-mail. Failure to do so may result in the delay of processing your application. In order to qualify you for the position, when you have current or prior New York State employment, you may be contacted by the NYSDOL Personnel Bureau for your social security number to confirm your employment history.

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