Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Review Vacancy

Date Posted 11/08/18

Applications Due11/18/18

Vacancy ID61420

AgencyAttorney General, Office of the

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 28 Liberty Street

City New York

StateNY

Zip Code10005

Minimum Qualifications This is a transfer opportunity for current New York State employees only who are eligible to transfer via Section 70.1 of the Civil Service Law - candidates must have permanent status in a title approved for transfer by Civil Service within two salary grades of the Grade 9 level. The Office Assistant 2 Promotional List is also used to fill this title. If you are on this list, you may receive a canvass letter.

Duties Description This position is located in the Real Estate Finance Bureau.

Duties:
•Design clerical processing procedures.
•Write responses to correspondence.
•Review forms and applications and make appropriate determinations.
•Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
•Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and insure that appropriate materials and equipment are available.
•Respond to non-routine FOIL requests (i.e., requests for things other than offering plans and amendments), conducting searches for documents responding to these requests, and performing a first review of responsive documents to determine what, if anything, should be withheld under applicable FOIL exemptions.
•Search for, gather, compile, and prepare digital and paper records in response to Freedom of Information Law (FOIL) requests within 20 business days of receipt, using databases, Microsoft Excel, and computer directory searches to locate documents.
•Request, track, and return off-site files, and track progress in fulfilling requests using various fields in a web portal.
•Answer telephones and correspond with FOIL requestors about their requests via email and phone. Assist requestors during their appointments to review documents.
•Scan paper files into digital form and deliver paper files to the Office’s print shop for scanning and/or copying.
•Screen and redact documents in Adobe Acrobat.
•Upload digital files to the FOIL web portal for distribution to requestors.
•Prepare and edit draft correspondence, including emails and letters, and proofread and correct work to produce accurate, clean, and complete copy.
•Process checks for FOIL unit.
•Process incoming complaints, conduct initial searches of applicable internal and external records, and add resulting printouts/findings to file.
•Perform overflow work as necessary, including: answering REF main line phone calls, taking complete messages to ensure proper follow up, answering questions about the Real Estate Finance Bureau, and routing calls appropriately.
•Perform FOIL intake tasks, including verifying information and sending acknowledgment and clarification emails to requestors, as necessary.
•Must be able to lift and carry a box of paper up to 35 pounds.
•Perform other duties as assigned.

Additional Comments IN ACCORDANCE WITH STATE LAW, GOVERNOR'S EXECUTIVE ORDERS #6 AND 28.1, AND SECTION 504 OF THE FEDERAL REHABILITATION ACT OF 1973, AS AMENDED BY THE AMERICANS WITH DISABILITIES ACT, WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN, DISABILITY OR SEXUAL ORIENTATION.

Some positions may require additional credentials or a background check to verify your identity.

Name Brianna Guckemus

Telephone 518-776-2500

Fax 518-915-7754

Email Address brianna.guckemus@ag.ny.gov

Address

Street Human Resources Management Bureau

State Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease return cover letter and current resume to Brianna.Guckemus@ag.ny.gov Email is the preferred method of submission. Please include posting ID #61420 in the subject of the email. Please be sure to indicate how you are eligible to for the position. Will accept faxes and mailed copies as well. If you previously applied to vacancy ID #61040 you do not need to reapply. Your qualifications will be given full consideration for the position.

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