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Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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Review Vacancy

Date Posted 11/08/18

Applications Due11/15/18

Vacancy ID61424

AgencyTransportation, Department of

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50565 to $63151 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 7.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 50 Wolf Road

City Albany

StateNY

Zip Code12232

Minimum Qualifications This position is in the non-competitive jurisdiction and is designated as confidential. Candidates must have successfully completed one of the following:

1. Two years of satisfactory secretarial experience; OR
2. Satisfactory completion of a two-year course in secretarial science from a business school registered with the NYS Education Department of from a NYS Community College or technical institute recognized by the NYS Education Department as following acceptable educational practices; OR
3. A satisfactory combination of 1 and 2.

Duties Description This position will work under the direction of the Executive Deputy Commissioner/Chief Financial Officer. The incumbent will work closely with the Executive Deputy Commissioner and Administrative Specialist to provide confidential assistance in managing the high-volume administration and work flow of the Division. The position requires the ability to communicative effectively with Executive staff in an often fast-paced work environment. Proficiency in the use of the Enterprise System, Division of Budget Agency Spending System, processing of purchase orders and efficiency using Microsoft Office software packages such as Word, Excel and Visio is expected.

Specific duties include, but are not limited to:
• Coordinate confidential information flow by acting as liaison among key executives and Division staff, including the Commissioner’s Office and the Executive Deputy Commissioner, Chief Financial Officer, Policy and Planning Division Director and Office and Bureau Directors within the Division.
• Arrange travel for Executive Deputy Commissioner, including itinerary, hotel and airline reservations, and conference reservations.
• Provide support and assistance to the Office Directors in the Policy and Planning Division.
• Complete Attachment A, B, FIN 147/Pre-Travel Authorization (PTA) for travel request forms for Division Executives.
• Serve as the point of contact for all in-state and out-of-state travel requests for the Division and NYMTC.
• Manage and monitor calendar for Executive Deputy Commissioner.
• Coordinate and schedule meetings as needed.
• Track communications (COMs) within the Division, assist in tracking and finalizing draft responses, close out the record through the Enterprise System.
• Monitor and distribute mail.
• Provide assistance with copying, scanning and filing.
• Provide phone coverage, respond to inquiries, both internal and external.
• Enter visitors into Visitor Management System (VMS).
• Serve as Main Office Training Liaison (MOTL) for the Division.
• Approve Expense Anywhere transactions and TADS/LATS entries.
• Design, set-up and maintain office filing system.
• Resolve day-to-day operational issues.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Must be a current state employee.

Some positions may require additional credentials or a background check to verify your identity.

Name Dianna Nussbaum

Telephone (518) 457-9750

Fax

Email Address Dianna.Nussbaum@dot.ny.gov

Address

Street NYS Dept. of Transportation Attn: Policy & Planning Division

50 Wold Road, POD 6-4

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than November 13, 2018, to:

New York State Department of Transportation
Policy and Planning Division
Attn: Dianna Nussbaum
50 Wolf Rd, POD 6-4
Albany, NY 12232
(518) 457-9750
Email: Dianna.Nussbaum@dot.ny.gov

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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