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Review Vacancy

Date Posted 11/09/18

Applications Due11/19/18

Vacancy ID61460

AgencyCriminal Justice Services, Division of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Alfred E. Smith State Office Building

80 South Swan Street

City Albany

StateNY

Zip Code12210

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service in a title SG-9 or higher and otherwise eligible for transfer under Civil Service Law. Candidates on the eligible list will be considered, and need not apply to this posting.

Preferred Qualifications: Proficiency with Microsoft Office Suite and Adobe Acrobat; experience entering and managing data in spreadsheets with a high degree of accuracy; ability to multitask and deal with shifting priorities; and excellent organizational, time management, and communication skills.

Duties Description The Secretary 1 will be assigned to the Office of Forensic Services and will provide administrative and secretarial support to the Director, as well as all other office staff in the day-to-day operations of the unit managing the administrative operations of the NYS DNA Databank and the NYS public forensic laboratory accreditation program.

The incumbent will manage day-to-day scheduling for the Director and office staff. Furthermore, the incumbent will coordinate logistics for a wide range of meetings, trainings, and board meetings which are conducted year-round by OFS throughout the State. This includes securing venues, approving travel plans, and processing a high volume of travel vouchers in accordance with State and Agency guidelines.

The Secretary 1 will also be primarily responsible for receiving, tracking, and routing all incoming as well as outgoing correspondence, which may be via postal mail, inter-agency mail, fax, telephone, and email. Understanding how to appropriately route and respond to correspondence will require the incumbent to possess both considerable familiarity with office operations and the ability to operate with a high degree of autonomy. The Secretary 1 will be charged with the development and maintenance of office-wide tracking and filing systems. OFS is committed to transitioning towards paperless recordkeeping and the Secretary 1 will be expected to assist in digitizing and organizing files.

Additional duties and special projects may be assigned, as necessary and appropriate.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Derick Eng, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Derick Eng.

Some positions may require additional credentials or a background check to verify your identity.

Name Lori Chamberlain

Telephone (518) 485-7696

Fax (518) 457-4000

Email Address DCJSjobs@dcjs.ny.gov

Address

Street Alfred E. Smith Building

80 South Swan St.

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting # 61460 in your email / cover letter.

DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.

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