Review Vacancy
TitleOffice Assistant 2 (Keyboarding) Facilities Operations and Services
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36051 to $36051 Annually
Minimum Qualifications You must hold or have held the title of Office Assistant 2 (Keyboarding) on a permanent basis or be reachable on the full-time NYS Civil Service list and respond to canvass letter that will be sent to people on the eligible list. You may also qualify if you are permanent in one of the Office Assistant 2 titles or Library Clerk 2. If you hold one of these titles, you must also pass the Civil Service typing test, which can be administered in the Office of Human Resources.
Duties Description Summary: Perform all support tasks as Facilities Operations and Services Office position in providing professional customer service. Provide accurate and dependable administrative support for Directors, Assistant Directors, Supervisors, and Managers based on the department’s needs.
Major Responsibilities:
Provide high level of customer service through covering phones, scheduling work orders, dispatching technicians, etc. This work should be performed from Customer Service Center.
• Working jointly with FOS secretary to keep on line maintenance schedule up to date and send out campus notifications when necessary.
• Continue to assist Facilities/Geographical Systems Manager with FOS tablet program.
• Update all areas in TMA and the technician trades spreadsheet on a yearly basis.
• Use new data collection tools to reduce paper forms and make data collection processes more seamless.
• Assist in mechanical and central stores when needed.
• Present information during TMA meetings, also serve as back up to secretary one’s immediate duties when secretary one is out of office.
• Work with HVAC supervisor to ensure their Preventative Maintenance Program is running properly and up to date.
• Provide phone coverage for FOS and EH&S, additionally, provide backup for Facilities Management and PDC on an as needed basis.
• Maintain office files and records, revise existing files and establish new files as needed. Order office supplies and maintain office equipment (e.g., copier/printer/scanner/fax machine).
• Sort and distribute department campus mail. Post any HR, CSEA, EH&S postings on bulletin boards for all employees
• Collect dashboard data for Annual Reports.
• Order printed material as requested.
• Assist secretary for Facilities Operations when needed.
• Appropriately follow all purchasing guidelines when making or assisting staff with purchases needed for FOS. Reconcile monthly p-card for purchases, and manage receipts.
• Filing and shredding – EH&S Office and FOS Office documents on an as needed basis.
Additional Comments You may also qualify if you are permanent in one of the Office Assistant 2 titles or Library Clerk 2. If you hold one of these titles, you must also pass the Civil Service typing test, which can be administered in the Office of Human Resources.
Some positions may require additional credentials or a background check to verify your identity.