Position Information

NY HELPYes

AgencyState, Department of

TitleOffice Assistant 1 (NY HELPS) - Vacancy ID# 173465

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Ave

City Albany

StateNY

Zip Code12231

Job Specifics

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
There are no minimum education or experience requirements.

70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 4 or higher eligible for transfer and determined to be similar by Civil Service.

55 B/C QUALIFICATIONS
This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55b/c eligibility letter along with their application.

You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are:

There are no minimum education or experience requirements.

Duties Description The Office Assistant 1 duties in the Division of Corporations, State Records, & Uniform Commercial Code (UCC) will include but are not limited to the following:
• Uses Oracle Processing System to record payment information, document information and review, accept or reject and scan UCC documents. Payments should be reviewed for fee sufficiency. Payment information must be recorded accurately including cash, check and credit card amounts. Document types must be entered accurately. When the method of payment is a drawdown account, it is imperative that the appropriate account codes are entered and verified for accuracy on the screen and during the reconciliation process. Selecting the incorrect drawdown account due to inaccuracy of information and incorrect entry of document types constitutes critical errors which will weigh heavily in the performance of this task.
• Perform document and data reconciliation using the UCC Revenue Report.
• Perform data entry of summons documents into the Cenuity System. This requires a thorough review of the summons and associate documentation for accuracy and acceptability to ensure that summons complies with the corporate statue for service of process.
• Perform a thorough examination of the summons that has been reviewed and completed through the Cenuity System by first printing the transmittal letters and certified labels associated with the summons document and then reviewing each summons document.
• Perform reconciliation of summons by printing the Operating Daily Revenue Report and reviewing this report for payment type and accuracy.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Raelynn Creech

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Ave

Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.