Review Vacancy
AgencyEducation Department, State
TitleContract Management Specialist 1, Box CFO-160/00723
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $52293 to $66494 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS: Candidates must have one year of permanent competitive or 55b/c service as a Contract Management Specialist 1 OR one year of permanent competitive service in a title SG-16 or above eligible for transfer under §52.6 or §70.1 of the Civil Service Law OR be reachable on the Contract Management Specialist 1 eligible list OR be reachable on the PCO, PATT, or PMI examinations for appointment to Contract Management Specialist Trainee 1. Appointments made from the PATT, PCO, or PMI lists require completion of a two-year traineeship. Some transfers may also require completion of a traineeship.
Section §70.4 Transfer – A candidate may be eligible for nomination for §70.4 transfer to Contract Management Specialist Trainee 1, if they have standing on the PCO or PMI eligible lists and are currently a New York State employee in a title SG-11 or higher. A candidate may be eligible for nomination for §70.4 transfer to Contract Management Specialist 1, if they have standing on the Contract Management Specialist 1 eligible list and are currently a New York State employee in a title allocated to SG-16 or higher.
*Leads to a maximum salary of $66,494 based on annual performance advances.
Duties Description The New York State Education Department’s (NYSED) Office of Grants Finance (OGF) is seeking applicants for the position of Contract Management Specialist 1, SG-18. The Grants Finance Office is responsible for the financial management of grants and grant-contracts awarded to local agencies, while other NYSED offices are responsible for ensuring that activities funded by grants and grant-contracts are planned and implemented appropriately. Under the direction of the Education Finance Specialist 2, the incumbent of this position will assist in the performance of a wide variety of activities associated with contractual, administrative, and fiscal management services. The duties of this position include, but are not limited to, the following:
• Work with the Contract Administrative Unit on procurements resulting in grants and grant-contracts;
• Manage new and existing grants and grant-contracts through the approval process;
• Act as a liaison between Grants Finance & Department program offices in monitoring Federal & State funds and coordinating problem resolution;
• Develop, update, and run queries and reports from existing databases on grants and grant-contracts;
• Oversee staff with regard to financial processing for grants and grant-contracts;
• Monitor workflow, funding availability, and encumbrance status, and respond to special requests using CAFÉ/Project Tracking System (PTS), the Statewide Financial System (SFS) and other data sources as appropriate;
• Create charts, spreadsheets and reports using tools like EZSpec and Microsoft Excel;
• Provide technical assistance for Department and local agency staff using effective oral and written communication skills; and
• Perform other activities, projects, and assignments as needed.
Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent appointment. Filling of this position is contingent upon Division of Budget approval. Salary above applies to candidates appointed to Contract Management Specialist 1, SG-18. The hiring rates for candidates appointment to the Contract Management Specialist 1 Trainee starts at $39,713, and for current NYS employees, is based on the candidate’s salary at the time of hire. Candidates hired into the traineeship will be advanced to Contract Management Specialist 1 upon successful completion of a (two) year traineeship.
APPLICATION: Qualified candidates should send a resume and letter of interest by April 13, 2015 to omsjobs@nysed.gov (E-mail submissions are preferred). Please include the Box number (CFO-160/00723) of the position in the subject line of your email to ensure receipt of your application.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Email Address omsjobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by April 13, 2015 to omsjobs@nysed.gov (E-mail submissions are preferred). Please include the Box number (CFO-160/00723) of the position in the subject line of your email to ensure receipt of your application. Please like us on Facebook!