StateJobsNY

NY HELPNo

AgencyLabor Management Committees, Joint

TitleEmployee Program Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $39751 to $49930 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Agency Building #2, 8th Floor

City Albany

StateNY

Zip Code12223

Minimum Qualifications High School Diploma; Associate’s Degree preferred; Excellent customer service and interpersonal skills; Excellent oral and written communication skills; Proficient in Microsoft Office Suite; Knowledge of the Statewide Financial System (SFS) a plus; Able to deal with multiple priorities and competing deadlines in a team setting; Ability to work alone with minimal supervision or as part of a team; Ability to quickly learn new software applications; Attention to detail a must; A satisfactory equivalent combination of appropriate experience and education as determined by the NYS Governor’s Office of Employee Relations.

Duties Description Under the general supervision of an Employee Program Associate in the Workforce Organization Development Unit (WODU), the Employee Program Assistant is responsible for assisting with the PS&T Reimbursement Program and the On-Line Learning Program. Duties include but are not limited to: Advise members of the PEF bargaining unit who apply for reimbursement through programs that exist as part of the collective bargaining agreement between NYS and PEF; Respond to and resolve non-routine inquiries; Run database queries to determine eligibility in accordance with program guidelines; Research educational providers to ensure they are approved to deliver training in accordance with program guidelines; Administer all aspects of the application approval process to ensure compliance with administrative and programmatic requirements; Approve payments, stop-payments and reconcile applications in the Statewide Financial System (SFS); Prepare close-out, tax, and other reports in accordance with agency guidelines; Extract and analyze data and draft reports on topics specific to the program assigned; Manage SharePoint platform for various project teams; Work with unit managers to develop and implement a plan for testing of online training programs; Work as a part of a team to implement a new online system to automate the education reimbursement process; Administer training evaluation process for classroom and online training programs, including creating and distributing evaluation surveys and preparing reports; Train and supervise staff.

Additional Comments The Governor’s Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, or disability in the admission to, access to, or employment in their programs or activities. Reasonable accommodation will be provided upon request.

Some positions may require additional credentials or a background check to verify your identity.

Name Kelly Catman

Telephone

Fax

Email Address Kelly.Catman@goer.ny.gov

Address

Street Agency Building #2, 8th Floor, Empire State Plaza

City Albany

State NY

Zip Code 12223

Notes on ApplyingSend cover letter and resume to above e-mail address to apply. You can also send via US Mail. WORD or PDF are the preferred formats. Please reference the Vacancy No. when applying.