Review Vacancy
AgencyMilitary and Naval Affairs, Division of
TitleClerk 2 - State Human Resources Management - Latham
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)
Salary RangeFrom $33972 to $41756 Annually
Jurisdictional Class "Other" (generally Military Law positions)
Street Address New York State Division of Military and Naval Affairs Headquarters - State Human Resources Management
330 Old Niskayuna Road
Minimum Qualifications REPOST – previous applicants should email jeffrey.d.harwood.nfg@mail.mil if they are still interested in consideration for the position but do not need to resend their resume.
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
High School Diploma or GED.
AND
Two (2) years of permanent service in a position allocated to a State Salary Grade (SG) 6 or higher with knowledge of, or experience in, office administration tasks or clerical functions such as bookkeeping, accounting, telephone communication, preparation of correspondence, scheduling of meetings, data entry or similar duties;
OR
Four (4) years experience in a clerical position using math, bookkeeping, Microsoft Office Suite, basic reading and writing, bookkeeping, accounting, telephone communication, preparation of correspondence, scheduling of meetings, data entry or similar duties.*
AND
In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required.
* Other combinations of education and work experience, including military, may be considered, however, candidate must demonstrate direct relevance to the job duties noted above.
At all times, the employee MUST maintain minimum standards in accordance with current, and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination.
NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for any further information regarding the position requirements.
Duties Description REPOST – previous applicants should email jeffrey.d.harwood.nfg@mail.mil if they are still interested in consideration for the position but do not need to resend their resume.
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Duties and Responsibilities:
The position of Clerk 2 provides clerical support within the State Human Resources Directorate and will perform complicated clerical processing and records maintenance activities in support of a technical, administrative or management operation. Clerical tasks require an understanding of the purpose of the transactions which are dictated by a number of procedures, rules, regulations and guidelines. The incumbent will handle a significant amount of confidential correspondence and communication. The Clerk 2 will have extensive interaction with personnel throughout the agency and must be able to effectively provide professional customer service at all times. Excellent computer and administrative skills are essential to be successful In the position.
The position performs responsibilities in accordance with DMNA and labor agreement policies and procedures, and where applicable, requirements and standards of the National Guard Bureau (NGB) – current and as amended. Responsibilities may include but are not limited to the following:
•Provide clerical assistance to supervisors or senior staff within the unit.
•Process clerical transactions for a program governed by multiple procedures, rules and regulations. Use knowledge of program as the basis to make decisions and resolve problems. Must understand the purpose of the transaction, not just the clerical process.
•Audits and reconciles employee time cards.
•Assists in the processing of the State Active Duty payroll.
•Maintain manual or automated records. Set up records maintenance systems and develop procedures for their use.
•Design clerical processing procedures. Regularly evaluate procedures and initiate or recommend modifications to improve operations.
•Gather, compile and prepare data for various reports, publications, records, etc. Design formats for various reports and forms.
•Prepare correspondence, records and other written material.
•Has frequent interaction with, and will respond to questions from, various entities such as other units, agencies or the public in relation to program area.
•Review forms or applications for subject matter content, completion and accuracy within program segment of expertise and make appropriate determination. Gather additional information as necessary.
•Performs general office duties such as filing, scanning, faxing, etc.
•Operate office equipment such as computers, photocopiers, fax machines, etc.
•May be required to attend training.
•Overtime may be required.
•Travel may be required.
•Other job related duties as assigned.
Knowledge, Skills and Abilities:
•Must be proficient in Microsoft Office Suite.
•Ability to read, understand and apply laws, procedures, rules, regulations and guidelines where there are not clear precedents or procedures previously established.
•Ability to prepare reports.
•Ability to set up and use manual and electronic office record keeping and filing systems.
•Ability to perform tasks accurately within prescribed time frames.
•Ability to communicate effectively in writing and orally.
•Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction.
•Ability to get along with and interact well with different groups of people, including co-workers and management comprised of both Federal and State personnel.
•Ability to read and write in English.
•Demonstrate reliability and trustworthiness.
•Good verbal and written communication skills.
Additional Comments REPOST – previous applicants should email jeffrey.d.harwood.nfg@mail.mil if they are still interested in consideration for the position but do not need to resend their resume.
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Some positions may require additional credentials or a background check to verify your identity.
Email Address jeffrey.d.harwood.nfg@mail.mil
Address
Street New York State Division of Military and Naval Affairs - State Human Resources Management
330 Old Niskayuna Road
Notes on ApplyingREPOST – previous applicants should email jeffrey.d.harwood.nfg@mail.mil if they are still interested in consideration for the position but do not need to resend their resume.
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
To be considered for interview, submit a cover letter and resume. In cover letter indicate the title, location, vacancy announcement number of the position you are applying for and how you meet the minimum qualifications for the position. Please be certain to note any specific licenses or certifications you may have relative to the position requirements.
If you are a former public employee retired within New York State currently receiving benefits, please indicate this and the name of the retirement system in your cover letter.
Cover letter and resume may be submitted via E-mail (preferred method), FAX, or Mail.
E-mail to: jeffrey.d.harwood.nfg@mail.mil
FAX to: (518) 786-6085
Mail to:
New York State Division of Military and Naval Affairs
State Human Resources Management
330 Old Niskayuna Road
Latham, New York 12110-3514
Attn: Classifications
ALL DOCUMENTS MUST BE RECEIVED IN STATE HUMAN RESOURCES MANAGEMENT (MNHS) BY JULY 20, 2015.
VAGUENESS AND OMISSIONS WILL NOT BE RESOLVED IN YOUR FAVOR.