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Review Vacancy

Date Posted 08/27/15

Applications Due09/11/15

Vacancy ID23280

AgencyMental Health, Office of

TitleContract Management Specialist 1/Contract Mangement Specialist Trainee, Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52293 to $66494 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candididates must have permanent status as a Contract Management Specialist 1, Grade 18, and be eligible for lateral transfer; OR be eligible for transfer via Section 52.6 or Section 70.1 of the Civil Service Law. If you are unsure if your title qualifies for transfer, you may e-mail omhhrm@omh.ny.gov for a determination.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Contract Management Specialist 1/Contract Management Specialist Trainee position in the Office of Financial Management, Consolidated Business Office (CBO). The Consolidated Business Office is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for 24 OMH psychiatric facilities, Cook Chill Production Center and Central Office. Under the direction of higher level managers, the incumbent will negotiate, develop, prepare, review, implement, process, and track: Requests for Proposals (RFPs), Invitation for BIDs (IFBs), Sole/Single/Preferred source procurements, Contract Amendments and Addendums. The incumbent will also supervise clerical and/or paraprofessional staff. Specific duties to be performed may include, but are not limited to, the following:

Review, prepare and approve procurement requests submitted to the unit by OMH Central Office Bureaus and Statewide Facilities.

Ensure that all procurements conform to OMH policies and state procurement guidelines/finance law.

Identify and solicit available Minority and Women-owned Business Enterprise (MWBE) vendors from the MWBE Directory.

Develop contracts, Requests for Proposals (RFPs), Project Definitions, Invitations for Bids (IFBs) and other related documents.

Provide MWBE vendors with solicitation proposals (IFBs and RFPs).

Determine MWBE Goals when soliciting services and educate bidders on MWBE requirements

Evaluate MWBE Utilization Plans and Requests for Goal Waivers and determine if a “good faith effort” was established by a potential contractor.

Participate in the development of work plans and solicitation documents.

Monitor vendors’ compliance with the MWBE program during the contract period.

Gather MWBE expenditure data and provide quarterly reports to the Empire State Development Corporation.

Work with State control agencies to obtain approval of procurements.

Attend meetings and conferences as needed.

Additional Comments The Consolidated Business Office (CBO) is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Covered parking is available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingPlease submit a resume and ensure it states your current Civil Service title, grade level, appointment date to that grade level, current work e-mail address, and Vacancy ID.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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