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Review Vacancy

Date Posted 11/18/15

Applications Due12/03/15

Vacancy ID25927

AgencyMental Health, Office of

TitlePayroll Assistant / Payroll Assistant Trainee - Three Positions, Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candidates must have permanent status as a Payroll Assistant, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law into Payroll Assistant or Payroll Assistant Trainee. If you are unsure if your title qualifies for transfer, you may e-mail omhhrm@omh.ny.gov for a determination.

Duties Description The Office of Mental Health (OMH) is recruiting to fill three Payroll Assistant, G-9/Payroll Assistant Trainee, NS positions, in the Office of Financial Management, Consolidated Business Office. The Consolidated Business Office, Payroll Service Unit has two teams (upstate facilities and downstate facilities) responsible for processing payroll transactions and providing payroll services for 24 OMH psychiatric facilities and OMH Central Office staff. The incumbents will be responsible for processing and verifying payroll transactions for two or more OMH facilities and may be required to assist other team members in completing payrolls according to established deadlines.

Specific duties may include, but are not limited to, the following:

Process all basic salary payroll transactions, direct deposits, deductions, taxes, miscellaneous payments and related material for OMH employees at designated facilities within established Office of the State Comptroller (OSC) deadlines.

Conduct pre-audits and post audits of all payroll transactions, additional payments, and deductions.

Maintain accurate and complete records of payroll transactions and payments for each assigned facility.

Communicate both written and verbally with facility payroll contacts, Office of the State Comptroller personnel, Central Transaction Unit personnel, and others, to relay payroll processing information and/or to resolve problems.

Provide customer service to facility liaison verbally and in writing regarding changes to current miscellaneous payments, taxes, direct deposit and/or deductions. Keep supervisor apprised of the status for their facilities payroll practices.

Complete verification of employment forms received from various vendors according to strict deadlines as necessary.

Assist payroll supervisors with special payment processing.

Additional Comments The Consolidated Business Office is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Covered parking is available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should e-mail a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position, location, and Vacancy ID #25927 in the subject line of your e-mail when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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