Review Vacancy
AgencyMilitary and Naval Affairs, Division of
TitleAgency Program Aide - New York State Division of Military and Naval Affairs (DMNA) Headquarters – Directorate of Facilities Management and Engineering - Latham
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitDMNA - Division of Military and Naval Affairs (CSEA)
Salary RangeFrom $42555 to $51830 Annually
Jurisdictional Class "Other" (generally Military Law positions)
Street Address New York State Division of Military and Naval Affairs Headquarters - Directorate of Facilities Management and Engineering
330 Old Niskayuna Road
Minimum Qualifications This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Two (2) years of permanent service in a position allocated to a Salary Grade (SG) - 9 or higher, in which duties have included accounting, tabulation and/or calculation of data, analysis of data, performing mathematical calculations or similar duties.
OR
Associate's degree or higher from a regionally accredited college or university in finance, accounting, auditing or similar degree; plus one (1) year of experience in accounting, auditing, bookkeeping or similar duties.
OR
Five (5) years of experience in accounting, auditing, finance, data collection and analysis or similar duties in facilities management, design and construction or similar environment.*
AND
•Must be proficient in MSWord and Excel.
•Must obtain and maintain a favorable background check as required by NGB standards to determine suitability, loyalty, and trustworthiness and to provide appropriate clearance for any necessary computer network or restricted area access in the performance of your duties. Background check requirements are determined by NGB and may change. Typically, background check requirements are either a National Agency Check (NAC), National Agency Check with Inquiries (NACI) or SECRET clearance.
•Must have and maintain a valid driver’s license to operate a motor vehicle in the State of New York.
* Other combinations of education and work experience, including military, may be considered, however, candidate must demonstrate direct relevance to the job duties noted above.
At all times, the employee MUST maintain minimum standards in accordance with current statutes, agency requirements and directives. Failure to do so will subject the individual to disciplinary action and/or termination.
NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for any further information regarding the position requirements.
Duties Description This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Duties and Responsibilities:
This position will be assigned to the Directorate of Facilities Management and Engineering providing support to the Program Administrator and other staff as assigned. This position exercises a considerable amount of independent judgment in performing duties. The incumbent is expected to apply various State and Federal laws, procedures, rules, regulations, and guidelines that require interpretation. Written summaries and reports must be prepared independently and properly incorporate and apply agency procedures in support of the program area.
Agency Program Aides perform less complex professional activities that may closely resemble those performed by the professional staff. They are expected to understand the program area to which they are assigned and its mission and to provide input into its operations. Incumbent will perform a variety of assignments that are of moderate difficulty. They must have the ability to determine independently the needs and priorities required to support professional and technical staff.
The position performs responsibilities in accordance with National Guard Bureau (NGB) standards specifically requirements of the Master Cooperative Agreement between the NGB and the DMNA, as well as applicable agency and labor contract requirements – current and as amended.
Specifically, duties may include, but are not limited to, the following:
•Assists in carrying out program planning and project development activities.
•Assists in preparing short-term and long-range work objectives and goals.
•Applies analytical techniques as required by the program area.
•Develops, maintains and updates database programs and models as required for specific programs for Federal and State funds utilizing agency data systems – especially in the Statewide Financial System (SFS) and the General Fund Enterprise Business System (GFEBS).
•Monitors and evaluates data for deficiencies and develops and oversees various manners in which the data will be utilized, analyzed, reported, charted, etc.
•Assists in ensuring compliance with administrative and programmatic requirements.
•Monitors and manages the financial status of budgets and contracts and prepares close-out and other reports as required.
•Gathers, reviews, and evaluates information required for professionals to conduct financial and program audits.
•Provides liaison with various agency sections and Federal, State and local agencies.
•Prepares and edits draft correspondence and other documents.
•Assists in preparation, review, evaluation and analysis of a variety of reports and records specific to the program assigned.
•May provide training and supervision.
•Responds to inquiries.
•Has frequent oral, written and face-to-face communication with program staff, agency staff and staff of other Federal, State and local agencies.
•Performs other duties as assigned.
•May require attendance at additional training.
•May require periodic travel.
•May require overtime.
Knowledge, Skill and Abilities:
•Must be proficient in Microsoft Office Suite.
•Must have strong organizational skills.
•Knowledge of Federal, State and local agency operations and policies.
•Ability to perform tasks with minimal supervision.
•Experience in multi-tasking and prioritizing multiple deadlines.
•Strong written and verbal communication skills.
•Ability to prepare written material in a clear and concise form.
•Experience in meeting multiple deadlines.
•Ability to read and write in English.
•Demonstrate reliability and trustworthiness.
Preferred Skills:
•Experience with the SFS program and procedures.
•Experience working with Federal grants.
•Supervisory experience.
Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Some positions may require additional credentials or a background check to verify your identity.
Email Address jeffrey.d.harwood.nfg@mail.mil
Address
Street New York State Division of Military and Naval Affairs Headquarters - State Human Resources Management
330 Old Niskayuna Road
Notes on ApplyingThis position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
To be considered for interview, submit a cover letter and resume. In cover letter indicate the title, location, vacancy announcement number of the position you are applying for and how you meet the minimum qualifications for the position. Please be certain to note any specific licenses or certifications in a skilled trade.
If you are a former public employee retired within New York State currently receiving benefits, indicate this and the name of the retirement system in your cover letter.
Cover letter and resume may be submitted via E-mail (preferred method), FAX, or Mail.
E-mail to: Jeffrey.D.Harwood.NFG@Mail.Mil
FAX to: (518) 786-6085
Mail to:
New York State Division of Military and Naval Affairs
State Human Resources Management
330 Old Niskayuna Road
Latham, New York 12110-3514
Attn: Classifications
ALL DOCUMENTS MUST BE RECEIVED IN STATE HUMAN RESOURCES MANAGEMENT (MNHS) BY COB DECEMBER 4, 2015.
VAGUENESS AND OMISSIONS WILL NOT BE RESOLVED IN YOUR FAVOR.