Review Vacancy
AgencyEducation Department, State
TitleArchives and Records Management Specialist 2, Box OCE-960/26221
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $52293 to $66494 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS: For permanent appointment candidates must have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1 OR have one year of permanent competitive or 55b/c service in a title SG-16 or above in a title deemed eligible for transfer under Section 52.6 of the Civil Service Law. For provisional appointment, candidates must have a Master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration and two years of professional experience in which the majority of duties involved one or more of the following:
1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
3. Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation.
PERFERRED QUALIFICATIONS: Special consideration will be given to candidates who possess the following qualifications:
• Participation in the implementation/maintenance of public access tools and/or records management systems.
• Familiarity with systems designed to support access to archival records, such as ARCHON, Archivist’s Toolkit, CollectiveAccess, XTF, etc.
• Participation in the implementation/maintenance of web content.
• Knowledge and understanding of the standards used to provide access to and manage archival records including EAD, EAC and TEI.
• Familiarity with XML, XSL and XLST.
• Demonstration of experience with core archival and records management practices including scheduling/appraisal; archival description and preservation; digital preservation and electronic records; references services to a wide range of users including state and local government agencies. Academics, educators, genealogists, local historians, and the general public.
Duties Description The New York State Archives is seeking to fill an Archives & Records Management Specialist (ARMS) 2 position within the Information Technology Services Unit. The Information Technology Services Unit has responsibility for the development, integration, and support of all New York State Archives information systems. Under the direction of an Archives and Records Management Specialist 3, duties of this position include, but are not limited to, the following:
• Participate in the evaluation, implementation and integration of standards based public access tools for archival records, including an EAD based finding aid catalog, Digital Collections, and name index;
• Develop web content and features including tools for using historical records in the classroom;
• Support the development of the State Archives electronic records program;
• Support the integration of records management systems with archival management systems;
• Advise on the technical implementation of professional standards; and
• Work with State Archives staff and vendors to identify and implement web based solutions.
Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent or provisional appointment. Promotions and transfers may change appointees’ negotiating unit. Applications should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.
*Leads to a salary of $66,494 based on annual performance advances.
APPLICATION: Qualified candidates should send a resume and letter of interest by May 13, 2016 to ocejobs@nysed.gov (email submissions are preferred). You must include the Box number (OCE-960/26221) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Email Address ocejobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM Room 528EB
Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by May 13, 2016 to ocejobs@nysed.gov (email submissions are preferred). You must include the Box number (OCE-960/26221) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.