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Review Vacancy

Date Posted 09/22/16

Applications Due10/07/16

Vacancy ID33214

AgencyAging, Office for the

TitleAccountant Aide

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade13

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $40507 to $51830 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Agency Bldg. 2, Empire Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications Candidates who are currently 55b/c eligible are encouraged to apply for this position.
Accountant Aide Trainee – Two year traineeship leading to Accountant Aide, SG-13. An additional 6 credit hours in accounting are required in order to complete the traineeship.

Duties Description Under the direct supervision of a Senior Accountant, the Accountant Aide will:

Process claims submitted for payment from assigned area agencies on aging (AAA) under various State and Federal grant programs as well as claims for various contract programs; conduct a detailed review to ensure compliance with governing laws, rules, regulations and agency and/or contract requirements; conduct any necessary follow up to request documentation or clarification; makes any necessary adjustments to claims. Provide technical assistance and training to AAAs on claiming and budget modification procedures via telephone and email contact.

Prepare claims for transmittal to OSC for payment. Perform other tasks related to the processing of payments, such as daily entry in network databases to update payment records. Prepare correspondence to AAAs/grantees advising them of adjustments made to claims. Monitor claims to ensure timely processing and compliance with Prompt Payment Legislation.

Assist Senior Accountant in conducting on-site monitoring of each assigned Area Agency at least once every three years by reviewing and verifying the accuracy and propriety of transactions, records, reports, and other supporting documentation for claims submitted to the NYSOFA. Provides technical assistance and training to area agency staff in appropriate record keeping and claiming procedures.

Maintain records of grant or contract payments and funding or contract balances for assigned AAA’s and other grantees; reconcile SFS reports to claims to verify that payments were correctly coded and grant/contract fund balances are accurate. Prepare adjusting accounting transactions to correctly charge funds and verify accounting records as needed.

Assists in the review and processing of budget modifications for contracts as well as AAA grant applications for assigned AAA’s; assists in the review and approval of Four Year Annual Implementation Plans (AIP) or plan updates as well as other funding applications.

Perform other related duties including preparation of various worksheets and reports to support accounting systems and activities. Participate in agency workgroups and committees.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources /LC/ 71052

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

40th Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Vacancy ID number for which you are applying.

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