StateJobsNY

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $46252 to $57765 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address Harlem State Office Building

163 West 125TH Street

City New York

StateNY

Zip Code10027

Minimum Qualifications 1. Two (2) years of satisfactory secretarial experience; OR
2. Satisfactory completion of a two (2) year course in secretarial science from a business school registered with the NYS Education Department or from a NYS community college or technical institute recognized by the NYS Education Department as following acceptable practices; OR
3. A satisfactory combination of 1 and 2 above.

Duties Description The incumbent of the Secretary 2 position will report directly to the Regional Director. S/he will be responsible for the day-to-day operations, organization and coordination of all administrative activities for the Regional Director. The Secretary 2 will schedule, manage and monitor the Regional Director’s calendar, prioritize meetings effectively, and ensure that the Regional Director has all supporting documents, travel directions and information necessary for meetings, conference calls or events in advance. The Secretary 2 will brief the Regional Director and Deputy Regional Director on current and outstanding issues for action; provide comprehensive administrative support to the Regional Director as well as the Deputy Regional Director and Capital Facilities Manager as needed, attend monthly regional office operations meetings and prepare meeting minutes. The incumbent will prepare a weekly special events calendar for all seven NYS Parks in the New York City Region and tabulate weekly attendance figures. The Secretary 2 will manage correspondence and filing for the Regional Director, and provide administrative support to the business office for concessions and other assigned tasks. The incumbent will also work on special projects such as the design and/or formatting of presentations and research projects. The Secretary 2 will work closely with the Regional Director to manage quarterly NYC Commission meetings, including scheduling, and generating concise and accurate meeting minutes.

Additional Comments Due to the location of this position, an additional $3,026 Location Pay is also included in addition to the posted salary.

Some positions may require additional credentials or a background check to verify your identity.

Name Amy Murray

Telephone 212-866-2462

Fax

Email Address NYCVacancies@parks.ny.gov

Address

Street 163 West 125th Street – 17th Floor

City New York

State NY

Zip Code 10027

Notes on ApplyingIf you feel you meet the minimum qualifications and Agency operating needs and are interested in being considered for this vacancy, please submit a resume, an employment application and a cover letter demonstrating how you meet the stated minimum qualifications to NYCVacancies@parks.ny.gov. The employment application (Part 1 – Pre-Interview) can be downloaded from the website of the NYS Office of Parks, Recreation and Historic Preservation at www.nysparks.com. Please make sure to reference “Secretary 2” in the subject line of your email. You can also mail these three items to the attention of: Amy Murray, Administrative Officer, NYS Office of Parks, Recreation and Historic Preservation, 163 West 125th Street – 17th Floor, New York, New York 10027. All qualified persons are encouraged to apply.


It is the responsibility of each applicant to accurately describe his/her experience, and demonstrate that he/she meets the minimum qualifications.