Review Vacancy
AgencyAddiction Services and Supports, Office of
TitleOffice Assistant 2 - Keyboarding (John L. Norris Addiction Treatment Center)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Minimum Qualifications Permanent status as an Office Assistant 2 Keyboarding, G-9 and interested in transfer OR reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 2 Keyboarding, G-9 OR eligible for transfer via Section 70.1 of the Civil Service Law.
Provisional: One year of permanent competitive or 55-b/55-c service as a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).
Duties Description The incumbent will provide clerical assistance to the OASAS Director of Addiction Medicine and the John L. Norris Addiction Treatment Center (ATC). Duties may include but are not limited to: open, stamp, review, sort and distribute all incoming mail, flagging items of importance; and preparing outgoing mail; write and/or respond to various correspondence (letters, memorandum or forms); perform data entry; forms management; greet and provide assistance to patients, visitors and staff; responding to needs of the public in the reception area; answer and respond to phone inquiries, referring to appropriate staff as necessary; design clerical processing procedures; gather, compile, and prepare data for various reports, publications, records or other external/internal communications, including any necessary photocopying; make travel arrangements/reservations; coordinate and schedule meetings, workshops, webinars, video conferences, and phone conferences; reserve/schedule conference rooms; assemble materials needed; organize and schedule Quarterly Medical Advisory Panel and Quarterly Healthcare Coordinator meetings through WebEx; schedule online webinars and video conferences; maintain Healthcare Coordinator email list and Executive team members email list; update Block Grant information; process admissions as needed; assist with various aspects of admissions/discharges and related documents; maintain office supplies for facility; use of common office software, email and electronic medical record; utilization of ASCA and SFS systems for necessary purchases, staff travel, etc.; assist staff with computer issues as needed; maintain copier services and submits monthly reports to Xerox consistent with service agreement; provide back-up services of other office staff as needed; other duties as assigned.
Additional Comments Background Investigation Requirements:
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC) that includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.
Some positions may require additional credentials or a background check to verify your identity.
Name Christopher Affinati, Human Resources Specialist 1
Email Address Christopher.Affinati@oasas.ny.gov
Address
Street NYS Office of Alcoholism and Substance Abuse Services
1450 Western Avenue
Notes on ApplyingIf interested, please submit a cover letter, current resume and SS# to verify eligibility.