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Review Vacancy

Date Posted 07/11/17

Applications Due07/25/17

Vacancy ID42164

AgencyFinancial Services, Department of

TitleSenior Librarian

Occupational CategoryOther Professional Careers

Salary Grade19

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $58501 to $74301 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Commerce Plaza

City Albany


Zip Code12257

Minimum Qualifications Appointment method:

Transfer: Candidates in titles eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Provisional Appointment: A provisional appointment to this position requires that the candidate must have filed for the Librarian 1, Librarian 2, and/or Senior Librarian exams, which were held in August 2016. Candidates who did not file for the Librarian 1, Librarian 2, and/or Senior Librarian exams will not be considered at this time. All candidates at the highest score are immediately reachable. Candidates at lower scores can be considered only when there are fewer than 3 candidates at higher scores. If a provisionally appointed candidate is either not successful on the examination or not immediately reachable on the eligible list, they generally will not be allowed to remain in the position.

Duties Description The Department of Financial Services is seeking candidates for the position of Senior Librarian in the Office of General Counsel. Under the general direction of the Senior Attorney/Records Management Officer (RMO), the incumbent will assist with records management and library reference services. Other duties include, but are not limited to:

• Providing reference and assistance services to agency through email, phone and in person communication;
• Performing collection maintenance tasks including updating and withdrawing material in agency libraries;
• Performing collection development activities including determining which materials should be purchased for agency libraries;
• Determining the physical layout of the agency libraries, including the location and arrangement of books and materials and special reference areas;
• Reviewing the use of materials for future acquisition recommendations;
• Providing interlibrary loan services;
• Identifying, creating and maintaining documentation on best practices for creating and preserving digital objects;
• Coordinating, evaluating and implementing new digitization projects;
• Maintaining and updating the agency’s retention and disposition schedule;
• Developing retention policies for new records and communicating with the Divisions to identify those records;
• Conducting an agency-wide records inventory and assessment;
• Developing and implementing a records management training program;
• Communicating with the NYS Archives on records management concerns and best practices;
• May supervise subordinate professional and clerical staff; and
• Occasional travel to NYC Main Office may be required.
Preferred Skills: Ability to communicate effectively orally and in writing, good organizational and time management skills; and knowledge of legal databases.

Additional Comments Appointment to this position is pending Division of the Budget approval to fill.

Some positions may require additional credentials or a background check to verify your identity.

Name Michelle Larimore

Telephone (518) 474-0326

Fax (518) 402-5071

Email Address


Street One Commerce Plaza

City Albany

State NY

Zip Code 12257


Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than July 25, 2017, to the email address listed below. Please include (Box OGC-00405) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Michelle Larimore
Box OGC-00405
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza
Albany, New York 12257
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview


Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.

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