Review Vacancy
AgencyMilitary and Naval Affairs, Division of
TitleHuman Resources Specialist 1
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $55082 to $55082 Annually
Jurisdictional Class "Other" (generally Military Law positions)
Street Address New York State Division of Military and Naval Affairs Headquarters
330 Old Niskayuna Road
Minimum Qualifications This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
A Bachelor’s degree from a regionally accredited college or university in Business Administration, Communication, Public Administration, Human Resources Management, Political Science or related field of study, plus two (2) years of full-time experience in Communication, Training, Business or Public Administration, or related field. Experience must include some supervisory and/or public speaking experience.
OR
An Associate’s degree from a regionally accredited college or university, in Business Administration, Communication, Public Administration, Human Resources Management, Political Science or related field of study, plus four (4) years of full-time experience in Communication, Training, Business or Public Administration, or related field. Experience must include some supervisory and/or public speaking experience.
OR
Six (6) years of full time experience in Communication, Training, Business or Public Administration, or related field with at least 1 full-time year of experience in supervision and/or public speaking.*
AND
Must have and maintain a valid driver’s license to operate a motor vehicle in the State of New York. Must report any change in driver’s license status to the State Human Resources Office (MNHS).
Must be proficient in and able to independently use Microsoft Office software – MS Word and Excel within an ability to use PowerPoint and/or Access – prefer experience creating presentations in PowerPoint. **
Required to have or successfully complete within 90 days of receiving computer access all Statewide Financial System (SFS), Statewide Learning Management System (SLMS) and other required training as related to job assignments. **
Must be able to read and write in English.
In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required.
* Other combinations of education and work experience, including military, may be considered, however, candidate must demonstrate direct relevance to the job duties and abilities noted above combine to at least six (6) years of credits and experience; with at least one year of supervisory and/or public speaking experience.
** Should related systems, regulations, procedures and requirements change, additional training and/or certifications may be required.
At all times, the employee MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination.
NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for any further information regarding the position requirements.
Duties Description This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
The Human Resources Specialist 1 (HR Specialist), performs a variety of personnel activities. This position will have a primary focus acting as the agency’s training coordinator and representative. The positions may perform other duties such as position classification, recruitment, placement, retention, benefits administration, and employee relations in order for the agency to maintain an adequate and competent workforce. In addition, they may perform fact finding activities in closely related areas such as disciplinary cases, certain grievances and human rights cases; and assist in the agency’s employee and labor relations and staff development programs. They may supervise subordinate personnel in the performance of human resources responsibilities.
As the agency’s training coordinator and representative, the incumbent will be responsible for maintaining agency data in the New York State Statewide Learning Management System (SLMS) as well as ensure compliance with all mandatory training requirements. The individual will assess training needs, create training programs, attend train-the-trainer courses, present training programs and work to identify training opportunities for agency employees.
An individual appointed to the position of HR Specialist must be able to take direction, comprehend many assignments at one time, pay attention to detail, analyze and process large amounts of data, supervise subordinate personnel, present material to supervisor and other individuals clearly and concisely, exercise extreme confidentiality in working with personnel and medical records and require minimal supervision in completing tasks timely and accurately. The position requires excellent public speaking ability.
The position performs responsibilities in accordance with DMNA and labor agreement policies and procedures, federal and state statutes and regulations and, where applicable, requirements and standards of the National Guard Bureau (NGB), including the Master Cooperative Agreement (MCA) – all current and as amended.
Specifically, duties may include but are not limited to:
• Provides technical guidance, direction and assistance to staff as needed.
• Disseminates information and provides assistance with agency workforce development to include training and guidance to individuals on career programs and goals.
• Creates and presents trainings that will assist in developing and improving employee knowledge, skills and abilities.
• Must identify and attend opportunities to improve and expand personal training/presentation skills and abilities.
• Must ensure compliance with all state and position training and certification requirements across the agency.
• Assists managers with identifying training needs and works to find opportunities to obtain the needed training.
• Assists with personnel transaction matters such as classification and compensation issues, position review of duties and responsibilities, hiring and on-boarding procedures, and other similar matters.
• Required to maintain the agency data in SLMS as well as updating the agency website and ensuring notification to supervisors and employees of all requirements.
• Prepares various personnel reports and related correspondence.
• Will be required to interact with many departments and individuals including state and military personnel and supervisors.
• May provide supervision to subordinate staff within the directorate.
• May assist in the daily operations and execution of matters related to the State Active Duty (SAD) missions to include activities such as: payroll entry and processing, management of Line of Duty (LOD) investigation files, benefits questions, SAD Orders and SAD DMNA policy review and modifications.
• Will work to assist Human Resources unit become more streamlined and help assess workflow functions and processes. Make recommendations for improvements. Assist in the oversight of implementation of changes and ensure understanding and execution by other unit staff members.
• Will be required to administer personnel activities, do presentations, address employee and labor relations matters and generally conduct human resources tasks professionally and ethically to meet agency mission.
• Will complete and attend training as required.
• Will travel periodically using various modes of transportation to include driving, trains and air travel.
• Extra hours and schedule adjustments may be required to meet operational needs.
• Performs other job related duties as assigned.
Job Requirements:
• Working knowledge of the principals and practices of personnel administration, preferably as practiced under the provisions of New York State policies and procedures.
• Must be proficient in Microsoft Office Word and Excel. Ability to use PowerPoint required – prefer good knowledge of creating presentations as well.
• Confidence and ability to do presentations and conduct training for large groups and other public/group speaking activities.
• Creativity in developing training programs, energy and enthusiasm to learn new skills as well as train others in many topics including: communication, conflict resolution and computer training.
• Willingness to become a subject matter expert by attending training-the-trainer programs and other skills events.
• Strong organizational skills.
• Ability to perform tasks with minimal supervision.
• Experience in multi-tasking and prioritizing multiple deadlines.
• Ability to prepare written material in a clear and concise form.
• Ability to read and write in English.
• Strong communication skills – written and verbal.
• Demonstrate reliability and trustworthiness.
• Ability to read, understand and apply laws, procedures, rules, regulations and guidelines where there are not clear precedents or procedures previously established.
• Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel, and the public.
• Ability to organize and analyze facts, and to draw logical conclusions.
• Ability to work with data and information with attention to detail to ensure minimal errors.
• Ability to identify and resolve personnel problems.
• Ability to effectively supervise and coordinate the efforts of others.
• Ability to provide direction and training to staff in effective personnel procedures.
• Good knowledge of various functional areas in the personnel field and the interrelationship of these functions.
• Working Knowledge of the principals and techniques of supervision.
• Ability to review and understand complex and lengthy documents while at the same time proofread and make editing recommendations.
• Prefer experience working with labor unions, collective bargaining agreements and/or pertinent knowledge of grievance and disciplinary procedures - preferably experience working with New York State labor agreements.
Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Some positions may require additional credentials or a background check to verify your identity.
Email Address ng.ny.nyarng.mbx.mnhs-job-posting@mail.mil
Address
Street New York State Division of Military and Naval Affairs Headquarters - State Human Resources
330 Old Niskayuna Road
Notes on ApplyingTo be considered for interview, submit a cover letter and resume. In e-mail subject line and cover letter indicate the title, location, vacancy announcement number of the position for which you are applying. Ensure to clearly note how you meet the minimum qualifications for the position. Please be certain to note any specific licenses or certifications in a skilled trade.
If you are a former public employee retired within New York State currently receiving benefits, indicate this and the name of the retirement system in your cover letter.
Cover letter and resume may be submitted via E-mail (preferred method), FAX, or Mail.
E-mail to: ng.ny.nyarng.mbx.mnhs-job-posting@mail.mil
FAX to: (518) 786-6085
Mail to:
New York State Division of Military and Naval Affairs
State Human Resources Management
330 Old Niskayuna Road
Latham, New York 12110-3514
Attn: Classifications
ALL DOCUMENTS MUST BE RECEIVED IN STATE HUMAN RESOURCES MANAGEMENT (MNHS) BY DECEMBER 23, 2017.
VAGUENESS AND OMISSIONS WILL NOT BE RESOLVED IN YOUR FAVOR.