Position Information

NY HELPNo

AgencyWorkers' Compensation Board

TitleContract Management Specialist 3, WCB Item #2877

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade27

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $103784 to $127830 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Schenectady

Street Address Office Financial Services/ Contracts & Purchasing

328 State Street

City Schenectady

StateNY

Zip Code12305

Job Specifics

Minimum Qualifications Candidates must be reachable on the appropriate Civil Service eligible list.

-OR-

Candidates must have one year permanent or 55 b/c service in a title designated as appropriate for transfer in accordance with 70.1 or 52.6 of the Civil Service Law.

Duties Description The individual in this position will be tasked with supervising the Purchasing Unit to ensure orders and payments for goods and services made on behalf of the Agency follow State Law and Agency Policy and Procedures. Tasks include but are not limited to:
• Providing oversight, training, and support for Purchasing Unit staff on a daily basis;
• Daily monitoring and managing of incoming mail and email to make sure work is distributed and attended to timely and evenly;
• Taking over unique, challenging, or otherwise special orders when necessary and appropriate;
• Acting as Agency P-Card Administrator for the WCB's Procurement credit card accounts;
• Working in the SFS to create Purchase Orders, make payments, and research payment inquiries;
• Leading the administrative fiscal year end tasks required of the Purchasing Unit;
• Reviewing Purchasing Unit procedure updates and documents for accuracy and efficiency;
• Attending trainings to maintain knowledge, learn best practices, and stay up to date on changes in NYS procurement;
• Performing other procurement related duties as assigned such as assisting the Contracts Unit with Requests for Quotes (RFQ), Invitations for Bids (IFB), and other procurements;
• Acting as liaison for Board executives, staff, and the vendors we do business with prompt and accurate responses given in a polite and professional manner; and
• Timely completion of all annual mandatory training courses.

Additional Comments Please Note: A hybrid telecommuting schedule can be discussed with the hiring manager during the interview.

The Workers’ Compensation Board (Board) is an equal opportunity employer. The Board does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, status as a victim of domestic violence, or other applicable legally protected characteristics. The Board is dedicated to eliminating injustices and ensuring diversity in our workforce so we can better serve our staff and create a space where all feel safe to be themselves. To help meet those goals, we encourage applicants from marginalized communities to apply. We are looking for candidates who are committed to working in and contributing to an environment that fosters a sense of belonging, as well as inclusion, and celebrates people of all backgrounds, identities, experiences, and perspectives.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Recruitment Unit

Telephone

Fax 518-486-6364

Email Address HRM@WCB.NY.GOV

Address

Street Human Resources Management- Room 133

328 State Street

City Schenectady

State NY

Zip Code 12305

 

Notes on ApplyingQualified candidates should send a letter of interest and resume which lists your actual Civil Service title, salary grade and specific verifiable information as to how you meet the minimum qualifications to be eligible to apply for this position. Please send your application to HRM@WCB.ny.gov (email applications are preferred). It is important that you reference the WCB Items #2877 in the subject line of your email to ensure receipt of your application. (Please do not reference the Vacancy ID No.)